Equipment Scheduler

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Equipment Scheduler based in Canada.

As an Equipment Scheduler, you will play a key role in coordinating and optimizing equipment logistics and supply chain operations across multiple project locations. You will oversee equipment mobilization and demobilization, transportation planning, inventory management, and international shipping activities to ensure resources are available when and where they are needed. Working closely with logistics providers, customs authorities, and internal operational teams, you will manage complex equipment movements while ensuring regulatory compliance and accurate documentation. You will also monitor equipment availability, maintain certification records, and support effective capacity planning across depot locations. This role offers the opportunity to contribute directly to operational efficiency, cost management, and successful project delivery. You will join a collaborative, fast-paced environment where safety, quality, and continuous improvement are essential.

Accountabilities

• Coordinate the mobilization, demobilization, and transportation of equipment and materials to and from project sites across assigned territories, ensuring all required documentation and system updates are completed accurately.
• Manage import, export, and cross-border shipping processes, including customs documentation, cargo certifications, permits, insurance, and coordination with relevant authorities.
• Organize and oversee domestic and international transportation by road, air, and sea, ensuring compliance with applicable regulations and internal procedures.
• Maintain accurate shipment records and project status reports, providing clear visibility into equipment movements and logistics activities.
• Monitor and maintain equipment certifications, including CSC Plates and Seaworthiness Certificates, ensuring all documentation remains valid and up to date.
• Track and manage inventory levels across depot locations to ensure equipment availability and support operational requirements.
• Coordinate equipment allocation and movement in line with project schedules, business priorities, and capacity requirements.
• Ensure compliance with internal policies, Quality, Health, Safety, and Environment (QHSE) standards, and internal and external audit requirements.
• Provide logistics, equipment scheduling, and transportation expertise to internal stakeholders, supporting effective operational and project decisions.
• Identify opportunities to improve equipment utilization, logistics processes, inventory management, and transportation efficiency.
• Collaborate with operations, service, and project teams to resolve logistical challenges and maintain smooth supply chain operations.

Requirements:

• At least 5 years of professional experience in logistics, transportation, fleet coordination, equipment scheduling, or supply chain operations.
• Strong knowledge of transportation planning, equipment mobilization and demobilization, inventory management, and logistics coordination.
• Proven experience managing import and export documentation, customs regulations, freight forwarding, and international shipping requirements.
• Familiarity with cargo insurance, transportation permits, compliance documentation, and cross-border logistics procedures.
• Understanding of domestic and international freight operations, including road, air, and sea transportation.
• Experience monitoring equipment availability, maintaining inventory records, and coordinating logistics across multiple locations.
• Proficiency in ERP platforms or logistics management systems, along with strong Microsoft Office skills, particularly Excel.
• Excellent organizational and planning abilities, with strong attention to detail and the capacity to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management skills, with the ability to collaborate effectively across operational, service, and project teams.
• Post-secondary education in Logistics, Supply Chain Management, Business Administration, or a related field is preferred.
• A strong commitment to workplace safety, quality standards, regulatory compliance, and operational excellence.
• Proactive, adaptable, and solution-oriented mindset, with the ability to work independently and contribute positively to a collaborative team environment.

Benefits:

• Competitive salary: Annual compensation ranging from CAD $90,000 to $110,000.
• Flexible working arrangements: Option to work remotely from home or from a local service center.
• Comprehensive benefits: Access to a competitive employee benefits package.
• Paid time off: Paid vacation and company-recognized holidays.
• Employee well-being: Access to employee assistance and wellness programs.
• Career development: Opportunities for professional growth and advancement within an established organization.
• Job stability: The opportunity to build a long-term career within a well-established business.
• Supportive team environment: Work alongside collaborative colleagues in a positive and team-oriented culture.
• Meaningful responsibilities: Make a direct contribution to daily operations, equipment availability, and successful project delivery.
• Inclusive workplace: Join an environment that values diversity, individual contributions, and different professional backgrounds.
• Professional growth: Gain exposure to complex logistics operations, international transportation, and supply chain coordination.

How Jobgether works:

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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