ERP System and Data Integrity Officer

Company Description

The Library of Parliament is a non-partisan organization that provides a unique and stimulating work environment. We are led by our guiding principles of agility, collaboration, excellence, impartiality, and inclusion. For more information about the Library and what we offer, visit Employment opportunities at the Library of Parliament.

Job Description

Reporting to the Manager, Employee Services, the ERP Systems and Data Integrity Officer is responsible for maintaining the accuracy, integrity, and reliability of HR information within the Library of Parliament's enterprise resource planning (ERP) system. The role supports HR operations by administering HR data, conducting quality assurance activities, coordinating administrative processes, and providing logistical support for HR programs and initiatives across the organization.

The incumbent performs the following duties:

• Maintains and processes HR data in the ERP system to support accurate reporting, workforce management, and decision-making.
• Conducts data quality reviews and audits, investigates discrepancies, and ensures compliance with applicable policies, procedures, and collective agreements.
• Develops and maintains HR data management procedures and supports continuous improvement of ERP functionality, reporting, and automated processes.
• Collaborates with HR, Finance, IT, and other stakeholders to resolve system issues and support operational improvements.
• Coordinates administrative and logistical activities in support of HR programs and services, including learning, onboarding, employee engagement, recognition initiatives, and surveys.
• Monitors shared mailboxes, responds to routine enquiries, and provides administrative support for HR operations, projects, meetings, and events.

Qualifications

Education:

• A bachelor’s degree in a field related to the role, or an acceptable combination of post-secondary education, training and relevant experience.

Experience:

• Experience using a human resources information management system (HRIS) or enterprise resource planning (ERP) system.
• Experience providing administrative or operational support in a human resources environment.
• Experience maintaining records, databases, or employee information and ensuring data accuracy.
• Experience responding to enquiries and providing client service to internal stakeholders.
• Experience coordinating and supporting administrative activities, including the preparation of reports, surveys, correspondence, meetings, events, training activities, or onboarding processes.

Competencies:

• Adaptability
• Client Focus
• Embracing Diversity
• Exemplifying Integrity
• Human Resources Management
• Communication
• Decision Making
• Initiative
• Attention to Detail
• Planning and Organizing

Asset Criteria:

• Experience maintaining and processing HR data in an HRIS or ERP system.
• Experience conducting data quality reviews, audits, or reconciliations.
• Experience supporting learning, onboarding, employee engagement, or recognition initiatives.
• Experience monitoring shared mailboxes and coordinating responses to client enquiries.

Conditions of Employment:

• A successful pre-employment security screening.
• A second-language evaluation (Bilingual staffing – imperative): CBC/CBC.

Second language self-assessment test:

To help you decide if you should apply to a bilingual position, an optional self-assessment of your written expression and reading comprehension in your second official language is available for you to take before completing your application.

Try out the self-assessment tests for written expression and reading comprehension.

For more information on language requirements, see the language requirements for candidates.

Additional Information

Please include a cover letter with your application describing how you meet the education and experience requirements of the position. Applications without a cover letter may not be considered. Please combine your cover letter and CV into a single document or upload your cover letter on the second page of the application form.

The Library of Parliament welcomes all candidates to apply and encourages applications from Indigenous persons, racialized persons, 2SLGBTQIA+ persons and persons with disabilities for this position.

We are committed to creating an inclusive workplace by providing a barrier-free staffing process. If you have an accommodation request or require material in an accessible format, please contact us at [email protected].

Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.

This selection process may include a second-language evaluation, a written exam, and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.

Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.

Satisfactory references and proof of education are essential conditions of appointment.

Travel and relocation expenses are the responsibility of the candidates.

Visit About the Library of Parliament of Canada to learn more about us!

To learn more about our staffing process, consult our FAQs.