Events Coordinator

ABOUT GOWLING WLG

At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other.

We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths.

Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.

PROFILE

We are seeking an Events Coordinator to join our Toronto office for a 13 month contract!

Events have the power to connect, build relationships, shape perceptions, demonstrate expertise and transcend boundaries. At Gowling WLG, events are a core component of our client, people and community engagement approach and our go-to-market strategy. To us, an event isn’t a moment-in-time; it’s an opportunity to engage, delight and create memorable experiences for our clients, people and communities - before, during and after each interaction.

Working closely with the Manager, Events & Experiences, the Events Coordinator plays a role in supporting the delivery of consistently high-quality event experiences across the Firm — locally and nationally, in-person, virtual, and hybrid. This role builds foundational skills and focuses on strong execution, organization and collaboration.

The successful candidate will be highly organized, dependable, and a service-oriented team player with excellent communication skills who takes pride in delivering polished, well-run events. The individual will work closely with various Events Specialists and Leads, as well as colleagues across BD & Marketing, Office Services, Hospitality, and other internal teams and external vendors to support seamless planning and execution.

RESPONSIBILITIES

Event Coordination & Execution

• Work across the Events team and with Specialists and Leads to support the execution of local and national events, adhering to clearly defined objectives, timelines, and requirements
• Collaborate closely with relevant stakeholders to ensure all initiatives are executed flawlessly, on time and on budget, delivering best-in-class experiences
• Support and/or manage event logistics and preparation including invitations, registration, materials development, research, name tags, room setup, AV/technical support, catering, and on-site execution
• Liaise with internal service teams and external vendors to support timely delivery of event components and smooth on-the-day execution
• Develop and maintain detailed project plans for assigned events, including budgets, approval pathways, key dates and milestones with a high-level of accountability to ensure deadlines and deliverables are met
• Partner with Communications, Translation, Brand, Digital and Social media teams to activate cohesive event messaging, ensure brand consistency, support promotion, and enable thoughtful follow-up
• Maintain and update the centralized Calendar of Events to support internal visibility, coordination, and engagement
• Prepare detailed and useful post-event reports, summaries and presentations, including attendance, feedback, and basic KPI tracking
• Actively use the Firm’s CRM to support data tracking and ROI reporting through campaign and event setup, attendee details, and data accuracy
• Help support the management of Firm tickets (season tickets for various sporting and concert events), branded merchandise and gifts for client and internal events and initiatives as needed
• Provide administrative and organizational support to Events team members as needed

Collaboration & Team Culture

• Establish and maintain strong working relationships across the Events team, BD & Marketing, and office-based partners to support consistent and effective event delivery
• Contribute research and ideas to enhance event experiences and continually identify opportunities to improve engagement, efficiency, execution, and attendee satisfaction
• Proactively identify issues, risks, or gaps and escalate appropriately to support successful outcomes
• Demonstrate curiosity and a growth mindset by incorporating best practices, feedback, new ideas and shared learnings into day-to-day work

QUALIFICATIONS

• Post-secondary degree or diploma in event planning, marketing, communications, hospitality, or a related field, or equivalent practical experience
• Minimum of 2–3 years of experience supporting or coordinating events; experience in a professional services or B2B environment is an asset
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously
• Comfortable working in a fast-paced, dynamic environment with shifting priorities
• Clear written and verbal communication skills with a proactive, professional, and client-service-oriented approach
• High level of attention to detail and accountability with a focus on excellence
• Willingness to learn and adopt event technology, CRM tools, and Firm processes, in addition to being comfortable learning new systems and platforms
• Collaborative team player with the ability to work effectively across cross-functional, dispersed teams

BENEFITS/PERKS

Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with:

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more

The starting range for this role is $55,000 to $68,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations.

This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.