Events Coordinator Intern | MRG Live

MRG Live Events Coordinator Intern

The MRG Group

Vancouver, BC

MRG Live, Festivals & Events is in search of an organized and hands-on Events Coordinator Intern to join our team and support the coordination of site logistics and event operations for large-scale public and corporate events.

The Events Coordinator Intern provides direct support to our events team in coordinating site logistics and the details required to successfully deliver MRG Live events. In this position, you will assist with the development and execution of site logistics and coordination of details for our major festivals, including Khatsahlano Street Party, Car Free Day Surrey, , Pleasant Day Festival, Barnside Harvest Festival, Car Free Days Festivals, City of Surrey Special Events, among others.

About Our Internship Program

The MRG Group Internship Program is designed to provide you with practical skills, valuable experiences, and exposure to real-world scenarios in the Experience industry.

The program is structured to ensure that 80% of your time is dedicated to performing activities specific to their role, while the remaining 20% is allocated to job shadowing, skill development, and team projects across various businesses within the MRG Group.

About The MRG Group

Founded in 2008, The MRG Group is Canada's largest independent entertainment company and a leader in experience creation. Our mission is to bring experiences to life for creators, fans, brands, and partners.

The MRG Group is an integrated network of companies operating across the hospitality, venue, media, ticketing (including the ticketing service AdmitONE), and insurance sectors. With a portfolio of 18 hospitality properties across Canada, The MRG Group also owns and operates an events business, a travel company, and a digital publication.

Key Responsibilities

• Support the Events team in coordinating site equipment and services (e.g. tents, power, fencing, furniture, washrooms, vehicle rentals, etc.)

• Help research and gather supplier quotes ahead of events

• Assist with estimating equipment needs by measuring site areas and reviewing site plans

• Support in the creation or updating of event site maps

• Work alongside the Producer to help organize timelines and maintain workback schedules for upcoming events

• Assist in tracking equipment across multiple events using a master supply list

• Help maintain and update the production schedule to keep the event on track

• Aid in coordinating deliveries and pick-ups for on-site equipment during load-in and load-out

• Help prepare trucking schedules and organize packing lists for each event

• Support the marking of event sites, based on site maps

• Assist with planning staff schedules for on-site roles and responsibilities

• Help draft and distribute communication for vendors, suppliers, and other event partners

• Support event safety planning documents and help communicate key safety information to stakeholders

• Assist with preparing and distributing event information packages (e.g. maps, contacts, FAQs)

• Attend production meetings, take notes, and follow up on assigned tasks

• Assist with implementing waste management and sustainability initiatives at events

• Help track invoices and ensure accurate documentation in database

• Participate in post-event debriefs, offering observations on what went well and what could be improved

• Contribute to a safe and positive environment for all crew members on-site

• Support the events team on various event-related tasks as needed to support successful execution

• Support concerts operations as needed

• Other duties as assigned

Knowledge, Skills, Abilities

• Interest in event production, live events, or site logistics

• Highly organized with great attention to detail

• Excellent communication and teamwork skills

• Comfortable with fast-paced, hands-on environments (including outdoor work)

• Familiarity with Google Workspace (Docs, Sheets, Drive, etc.)

• Willingness to learn and take initiative

• Ability to lift up to 25 lbs and work on your feet for extended periods

• Availability to work some evenings and weekends, especially during event season

• Experience with Adobe Illustrator or other design tools

• Prior volunteer or work experience with events

• Knowledge of project management tools (e.g. Asana, ConnectTeam)

• Valid Drivers Licence and access to a vehicle is an asset.

Internship Program Term

Start Date: January 5, 2027

End Date: April 30, 2027

What’s In It For You?

• Earn while you learn with a paid, full time internship (minimum wage).

• A vibrant, casual culture working alongside an unstoppable team of creators and innovators.

• Enjoy access to free concerts and special discounts across our venues and events.

• Bring your full, authentic self to a welcoming environment where you’re heard, valued, and respected.

• Unlock opportunities for career growth with a company invested in developing emerging talent.

Our Commitment

The MRG Group is committed to diversity, equity, and inclusion. We encourage applicants from all backgrounds to apply. If you require accommodation during the recruitment process, please contact us.

Thank you for your interest in The MRG Group. Given the anticipated interest in this role, only those selected for an interview will be contacted.