Events Manager

Canadian Circular Economy Summit 2027. Short-Term Contract

Position: Events Manager (short-term contract)

Organization: Circular Innovation Council (CIC)

Event: Canadian Circular Economy Summit (CCES) 2027, June 1–3, 2027, Edmonton Convention Centre

Term: November 9, 2026 to June 18, 2027

Hours: Full time

Location: Remote, with on-site work in Edmonton, Alberta during the event period (May 30 – June 4, 2027)

Compensation: $52,000 – $65,000 per annum (pro-rated contract value), based on experience

Reports to: Jo-Anne St. Godard, Executive Director

Apply by: October 23, 11:59 a.m. ET

Please send the following to [email protected] by October 23, 11:59 a.m. ET

About the Circular Innovation Council

The Circular Innovation Council (CIC) is a national non-profit organization and registered charity working to accelerate Canada’s transition to a circular economy. With roots dating back to 1978, CIC helps governments, businesses, institutions and communities turn circular economy ideas into practical action — reducing waste, keeping materials and their embodied carbon in use, strengthening supply chain resilience and building a more competitive, low-carbon economy. Its work spans research, policy, circular procurement, support for small and medium-sized enterprises, and national convenings such as Circular Economy Month and the Canadian Circular Economy Summit.

About the Opportunity

The Circular Innovation Council is hiring an experienced Events Manager on a short-term contract to lead the planning and delivery of the Canadian Circular Economy Summit 2027.

CCES is a premier national event dedicated to advancing the circular economy in Canada. It brings together industry leaders, policymakers, academics, investors and innovators to explore circular economy practices and scale up action. The 2027 Summit runs over 3.5 days and expects 650 to 700 in-person delegates, speakers and sponsors. Learn more at circulareconomysummit.ca.

As part of the broader CIC team, you will manage all aspects of Summit execution in coordination with CIC staff, host partners, co-hosts, vendors, sponsors and speakers.

Key Responsibilities

Project management

• Develop and monitor a detailed event workback plan to coordinate all internal and external functions.

• Lead overall event execution, including sponsorship and speaker management, support for program development, event logistics, volunteer management and communications.

• Support all related internal and external partner planning committee meetings.

• Work with the core organizing team and the venue’s client services manager (CSM) to liaise with all event suppliers, vendors and partners.

• Coordinate pre-session meetings, speaker packages and speaker communications in the lead-up to the event.

Event operations

• Develop and carry out a comprehensive logistics plan for registration, volunteers, speakers, sponsors, exhibitors and programming.

• Work with the co-host community to manage event supplier contracts and coordinate vendor logistics.

• Set up and manage the event app (Swapcard), including simultaneous translation tools (Wordly AI).

• Coordinate floor plans, seating and technical requirements with the venue for plenary and breakout rooms, meeting spaces, expo tables and networking areas.

• Arrange transportation and accommodation for VIPs and keynote speakers, and support delegate bookings within the hotel room block.

• Coordinate sponsorship entitlements and activations, including collecting sponsor content and delivering on commitments.

• Support co-hosts with logistics for half-day site tours.

On-site management

• Oversee event setup and teardown.

• Manage registration desks and delegate check-in.

• Keep all sessions and activities running smoothly.

• Resolve logistical and technical issues quickly, including with the event app and stage setup, working with co-hosts, the venue and vendors.

Post-event

• Coordinate teardown and ensure all rental equipment is returned.

• Support post-event stakeholder communications and impact reporting, such as attendee feedback, sponsor reports and waste diversion results.

Qualifications

Required

• Proven experience managing events and coordinating logistics, ideally for large conferences of several hundred delegates.

• Experience managing sponsorship deliverables and speaker programs.

• Strong organizational and multitasking skills, with the ability to manage many vendors and deadlines at once.

• Excellent communication and negotiation skills.

• Fluency in English (French an asset).

• Ability to work under pressure and handle unexpected issues calmly.

• Availability to work on-site in Edmonton for the full event period (May 30 – June 4, 2027), including setup and teardown.

Preferred

• Knowledge of sustainable and zero-waste event practices.

• Experience with event apps such as Swapcard and simultaneous AI translation tools such as Wordly.

Contract Details

• Type: Short-term independent contract, November 9, 2026 to June 18, 2027.

• Compensation: Contract value based on $52,000 – $65,000 per annum, depending on experience.

• Travel: Travel and accommodation for on-site work in Edmonton are covered during the event period.

• Reporting to: Jo-Anne St. Godard, Executive Director, Circular Innovation Council.

How to Apply

Please send the following to [email protected] by October 23, 11:59 a.m. ET

• Your resume or CV.

• A short cover letter describing similar events you have managed, including size, scope and your role.

• Two professional references.

• Your proposed rate or fee and your availability.

Applications must be submitted in English. Questions may be sent to [email protected] until October 20, 2026.

We thank all applicants for their interest; only those selected for an interview will be contacted. Interviews will be conducted virtually over Zoom. The Circular Innovation Council welcomes applications from all qualified candidates.