Executive Assistant

An Edmonton real estate development client is seeking an experienced Executive Assistant to join their team.

Executive Assistant Highlights:

• Provide executive and administrative support to the President, CEO, and leadership team
• Coordinate meetings, including 3–4 recurring meetings per week, plus internal and external stakeholder meetings
• Take meeting minutes, track action items and deadlines, and distribute follow-ups using MS Teams, Planner, and SharePoint
• Plan and coordinate company events, from small team gatherings to one large annual event of up to 275 people
• Book travel for 3–4 conferences per year, mostly within Canada with occasional US trips
• Support the commercial, residential, and leadership teams with document preparation, presentations, reports, and correspondence
• Coordinate document signatures and approvals with internal and external stakeholders
• Track expenses for travel, events, and office operations, and help with budget vs. actual reporting
• Reconcile office and operating expenses, including supplies, couriers, registries, and title searches
• Manage filing, records, and transaction paperwork, both digital and physical
• Help roll out and improve communication, project management, and ERP tools
• Manage office supplies, couriers, meeting room bookings, and office equipment
• Maintain confidentiality of sensitive company and shareholder information
• Perform additional duties as required

Requirements:

• 5 years of experience in a professional office environment (B2B is an asset)
• Diploma in Business, Administration, Commerce, Accounting, Marketing, or a related field, or equivalent experience
• Strong skills in Microsoft 365, including Outlook, Word, Excel, PowerPoint, SharePoint, Teams, and Planner
• NetSuite or other ERP/CRM experience is a strong asset
• Experience with DocuSign, Canva, Visio, InDesign, or advanced Excel is an asset
• Commercial real estate or development experience is an asset
• Event planning experience and comfort working with vendors
• Highly organized, self-directed, and skilled at prioritizing in a fast-paced environment
• Strong written and verbal communication skills
• Occasional after-hours availability for events and conferences
• Must be able to speak, read, and write English

Hours & Wage:

• Monday–Thursday, 8:00 AM–5:00 PM
• Alternating Fridays: 8:00 AM–4:00 PM, or a flex day off every second Friday
• $65,000–$75,000/year
• Permanent, full-time position
• Full benefits package, including extended health, dental, paramedical, and EAP
• 3 weeks’ paid vacation, plus paid time off between Christmas and New Year’s
• Course-by-course reimbursement for continuing education
• Laptop and office equipment provided
• On-site parking available

Start Date: ASAP

About Us:
Express Employment Professionals works with job seekers to help them find the right job based on their skills and experience. We have a variety of jobs available, including full-time, part-time, and temporary positions. As one of the leading staffing companies in North America, our Edmonton, AB, offices are ready to help you take the next step in your career. Express Employment Professionals has helped strong applicants build their careers since 1985. In 2025, our team put more than 2,871 associates to work in the greater Edmonton area. Express employs more than 556,000 people globally across more than 900 franchise locations worldwide.
Take the first step toward new career success; apply with Express today.

Fraud Alert:
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