Executive assistant

Our client is looking for an Executive Assistant to the VP of Corporate Communications and Investor Relations.

Based in the Montréal head office—a stimulating environment of approximately 230 on-site employees—the Communications and Investor Relations department plays a highly strategic, versatile, and high-visibility role.

Advantages
Location: Head Office – Montréal Office (Québec)

Work Model: On-site (minimum 4 days per week in the office)

Schedule: Full-time (40 hours per week, Monday to Friday)

Hourly Rate: $33 to $36 / hour (commensurate with experience and profile)

Employment Status: Temporary contract (medical/sick leave replacement)

Environment: Dynamic work setting, stimulating professional challenges, and close proximity to executive management

Responsibilities
Under the direct supervision of the Senior VP (External Corporate Communications, Investor Relations, and Sustainability) and supporting the Head of Employee Communication as well as the Montréal Office Vice-Presidents, your main duties will include:

Executive Support & Calendar Management:

Proactively, precisely, and rigorously manage the complex calendars of the Senior VP and executive leadership.

Coordinate logistics for high-visibility meetings, board committees, and internal/external events.

Screen, handle, and route incoming and outgoing communications with the highest level of discretion.

Prepare and review documentation, high-level presentations, and meeting minutes.

Investor Relations & Corporate Communications Support:

Coordinate logistics and preparation for major events (conferences, quarterly earnings calls, investor meetings).

Handle daily administrative follow-ups with the Investor Relations and Sustainability teams.

Build and manage extensive logistical files requiring fast execution and high attention to detail.

Office Administration & Coordination:

Agility-focused response to the varied needs of Vice-Presidents at the Montréal site.

Ensure effective priority management in a fast-paced environment ("Go Fast") and respond promptly to urgent matters.

Qualifications
Languages: Fluent bilingualism (French and English), spoken and written. English is essential on a daily basis for interacting with corporate teams and investors.

Experience & Education: Degree in administration, office management/secretarial studies, communications, or a related field, combined with significant executive support experience with senior management (VP / C-Level), preferably in a corporate environment or publicly traded company.

Technical Skills: Excellent proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and comfortable with videoconferencing tools and complex calendar management.

Attributes & Soft Skills:

Proactivity & Autonomy: Ability to anticipate needs, take initiative, and work independently without constant supervision.

Professional Demeanor & Confidentiality: Strong sense of decorum, professional maturity, diplomacy, and strict respect for confidentiality.

Rigor & Attention to Detail: Highly developed attention to detail and adherence to instructions.

Agility & Stress Management: Ability to thrive in a demanding, fast-paced environment driven by excellence.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested?

Send us an email anytime at: [email protected]

If you know someone else interested in administrative support positions, feel free to share our contact information with them. We would be delighted to assist them!

For more information about this role and all other available positions, visit www.randstad.ca.

We look forward to receiving your resume! All applications received will be reviewed fairly. Only selected candidates will be contacted.

Randstad Canada
525 Viger Avenue West, Suite 501, Montréal, Québec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.