Executive Assistant

Are you looking for an exciting new challenge in executive operations and strategic administration? Do you have experience navigating the fast-paced world of SaaS, technology, consulting, or private equity-backed environments?

Are you looking to join a high-growth, dynamic organization that offers genuine long-term professional development beyond the scope of a traditional support role?

Our client, a rapidly evolving industry leader, is seeking an Executive Assistant for their Montreal office.

The ideal candidate for this position is a proactive, highly organized, and business-oriented professional with a strong sense of discretion. Acting as a trusted strategic partner to the executive leadership team, you will be at the heart of cross-functional communications, operational efficiency, and leadership coordination. If you thrive in a fast-paced environment and have a passion for business operations, this role is made for you.

Advantages
-Full-time, permanent position (4 days a week in office and one day working from home)
-Salary range from $90,000-$100,000, depending on experience
-Complete medical and dental insurance starting from Day 1, fully paid by the company
-Integrated mental health support and an employee assistance program, including dedicated well-being days
-3 weeks of vacation to start, plus an annual giving day to support your community
-Company-wide closure at the end of the year

Responsibilities
-Providing high-level executive support, including calendar management, meeting coordination, travel arrangements, and assistance with executive prioritization
-Preparing executive briefing documents, presentations, reports, agendas, and updates intended for leadership
-Participating in leadership meetings, documenting key action items, and ensuring follow-ups with various stakeholders
-Supporting strategic initiatives and operational projects across multiple business functions
-Participating in quarterly planning activities, strategic leadership meetings, and the coordination of leadership teams
-Drafting executive communications, internal announcements, and presentation materials
-Coordinating cross-functional initiatives and ensuring alignment across leadership teams
-Supporting the tracking of business priorities, operational metrics, and project deliverables
-Identifying opportunities to improve operational efficiency, communications, and internal processes
-Maintaining a high level of confidentiality and professionalism when handling sensitive information
-Developing strong working relationships with internal and external stakeholders
-Gradually assuming additional operational and strategic responsibilities as part of long-term professional development within the organization

Qualifications
- Full English proficiency and professional fluency in French
- 3 to 7+ years of experience supporting senior executives or leadership teams
- Excellent organizational and priority management skills
- Excellent written and verbal communication skills (French and English)
- Ability to handle confidential information with discretion
- Strong attention to detail and the ability to manage multiple priorities simultaneously
- Advanced proficiency in the Microsoft Office Suite, Teams, and PowerPoint
- Proactive approach with strong problem-solving skills
- Ability to thrive effectively in fast-paced and constantly changing environments
- Experience in SaaS, technology, consulting, or private equity-backed environments
- Experience supporting executive operations or strategic initiatives (an asset)
- Exposure to business operations, project management, or strategic functions (an asset)
- Experience preparing presentations and reports intended for leadership (an asset)
- Experience within high-growth or expanding organizations (an asset)
- Prior exposure to senior leadership or Board of Directors environments (an asset)

Summary
Are you interested in this position?

Please apply for this position directly online or by emailing us anytime at [email protected].

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your CV!
All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.