Executive Assistant # 26-27663

Duration: 8 Months Contract + Extension

Schedule: Monday to Friday

Shift Timings: 8:00 AM to 4:30 PM OR 9:00 AM to 5:00 PM

• Wednesday and Thursday are mandatory office days

Job Description:

• Provide dedicated administrative support to Vice President level executives

• Manage calendars, schedules, and meeting coordination for senior leadership

• Support team meetings, leadership meetings, town halls, and events

• Work in a collaborative environment with Executive Assistants and leadership teams

Responsibilities:

• Manage executive calendars and scheduling activities

• Coordinate meetings and conference room bookings

• Prepare meeting materials and supporting documentation

• Organize team meetings and leadership meetings

• Coordinate town halls and team events

• Support holiday functions and employee celebrations

• Create presentations and reports

• Process invoices and expense-related documentation

• Maintain confidential information with discretion

• Respond to inquiries and information requests

• Collaborate with Executive Assistants across teams

• Prioritize multiple tasks and deadlines effectively

• Maintain accurate records and files

• Support administrative activities for the broader team

• Identify and recommend process improvements

Experience:

• Must have 2-4 years of Executive Assistant experience

• Must have experience supporting senior leadership or executives

• Must have 2-4 years of calendar management experience

• Must have experience scheduling meetings for multiple stakeholders

• Must have advanced Microsoft Outlook skills

• Must have advanced Microsoft Excel skills

• Must have advanced Microsoft PowerPoint skills

• Must have advanced Microsoft Teams skills

• Must have strong verbal communication skills

• Must have strong written communication skills

• Must have strong interpersonal skills

• Must have relationship-building skills

• Must have multitasking abilities

• Must have strong organizational skills

• Must have high attention to detail

• Must have the ability to work independently

• Must have experience managing confidential information

• Must have experience working in a fast-paced environment

• Must have recent administrative support experience

• Must have stable work history with reasonable tenure

• Must have experience in a banking or financial institution environment (preferred)

Education: College diploma or higher preferred or High school diploma or GED required

Shift Hours: 8:00 AM to 4:30 PM OR 9:00 AM to 5:00 PM

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

Recruiter Details:

Name: Shubham Deep Gautam

Email: [email protected]

Internal ID: # 26-27663