Executive Assistant/Internal Communications Coordinator

Your new company

Our client is a global leader in measurement instrumentation and process automation, with approximately 17,000 employees worldwide. As a family-owned company, they focus on long-term, sustainable growth, collaboration and building trusted relationships with employees, clients and industries around the world.
In Canada, the organization has offices in Burlington, Montreal, Calgary and Edmonton, supported by Channel Partners and Authorized Service Partners across the country.

Your new role

As the Executive Assistant / Internal Communications Specialist, you will provide high-level administrative and organizational support to the Managing Director while supporting the effective operation of the senior leadership team

Your responsibilities will include:

• Managing the Managing Director's calendar, scheduling and meeting priorities.
• Coordinating internal and external meetings, appointments, domestic and international travel, accommodations, itineraries and related expenses.
• Preparing meeting materials, presentations, correspondence and other documents.
• Leading the internal communication strategy, including key messages, channels and timing.
• Drafting and coordinating internal communications on behalf of the Managing Director and leadership team.
• Drafting and scheduling LinkedIn posts and selected external communications.
• Developing and maintaining an annual internal communications plan and editorial calendar.
• Managing selected SharePoint and intranet spaces.
• Coordinating communications for town halls, leadership meetings, employee events and change initiatives.
• Partnering with Human Resources, Marketing, business leaders and global Corporate Communications.
• Coordinating leadership meetings, planning sessions, workshops and company meetings.
• Capturing decisions, commitments and action items and supporting follow-up.
• Providing select administrative support to other senior leaders when required.
• Managing confidential and sensitive information with discretion.
• Supporting company governance, business planning, special projects and company initiatives.

What you'll need to succeed

• Post-secondary education in Business Administration, Office Administration or a related field, or an equivalent combination of education and experience.
• 5+ years of progressively responsible administrative experience, preferably supporting senior executives.
• Demonstrated experience managing complex calendars, travel and executive-level meetings.
• Advanced proficiency with Microsoft 365, particularly Outlook, Teams, Word, Excel and PowerPoint, as well as AI fluency.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and changing requirements in a fast-paced environment.
• Demonstrated discretion when handling confidential and sensitive information.
• Professional judgment and the ability to interact confidently with senior leaders, employees, customers and external stakeholders.
• Experience in internal communications and social media content, such as LinkedIn, with strong writing skills and the judgment required to communicate on behalf of senior leaders.

What you'll get in return

You will join a family-owned, highly committed organization with a sustainable vision that promotes professional development and employee well-being.

The organization provides:

• Flexible working hours and hybrid remote work opportunities.
• Training, further education, internal knowledge transfer and e-learning opportunities.
• A comprehensive company pension scheme and access to health offers.
• Language courses supporting personal and professional development.
• On-site amenities including a fitness centre, multi-faith room and wellness room.
• State-of-the-art facilities with ergonomic workstations.
• A commitment to sustainable and responsible business practices, including participation in EcoVadis.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

#1127477 - Quinn Johnson