Executive Assitant - 59027

We are seeking a polished, high-performing Executive Assistant to provide high-level administrative support to a senior Group Head and a dynamic team of financial professionals.

Operating in a fast-paced, high-profile corporate environment, you will act as a pivotal point of contact between senior leaders (Managing Directors, Directors, VPs), cross-functional teams, and external clients. The ideal candidate brings an exceptional balance of discretion, organizational agility, and polished communication, seamlessly anticipating executive needs and keeping high-stakes operations running smoothly.

Location: Downtown Toronto (Financial District – 4 days/week onsite, 1 day remote)
Position Type: Contract (Initial term through May 2027; strong potential for extension or permanent conversion)
Schedule: Monday to Friday, core business hours (overtime potential)
Compensation: Up to $33.50

Advantages
Long-Term Career Pathway: Stable contract with high visibility, dedicated 1-on-1 onboarding support, and clear pathways for contract extensions or full-time permanent conversion.
Competitive Compensation: Top-of-market hourly rate with potential for approved overtime.
Prime Downtown Location: Centrally situated in Toronto’s Financial District, easily accessible via transit and the PATH network.
High-Impact Exposure: Work directly alongside C-suite and executive-level leadership, expanding your professional network within a leading financial services institution.
Collaborative Culture: Join a supportive, tightly knit team of approximately 10 colleagues who value partnership, agility, and a positive workplace culture.

Responsibilities
Executive Support & Calendar Optimization
Deliver proactive, complex calendar management for the Group Head and senior leadership—coordinating high-volume internal and external meetings, multi-party calls, video conferences, and client briefings across time zones.
Resolve scheduling conflicts autonomously while prioritizing critical business agendas.
Logistics, Events & Travel Coordination
Organize seamless domestic and international travel itineraries, including flights, ground transport, accommodations, and detailed travel schedules.
Coordinate logistics for client meetings and events, including room bookings, catering, audio-visual technology setup, and presentation preparation.
Financial Administration & Expense Processing
Manage and process monthly Travel & Entertainment (T&E) expense reports in full alignment with internal corporate compliance policies.
Review, reconcile, and submit required administrative reports and vendor invoices accurately and on time.
Stakeholder Relations & Workflow Management
Act as a primary liaison and professional gatekeeper, screening, triaging, and responding to incoming inquiries via phone, email, and in-person visits with diplomacy and poise.
Exercise absolute discretion and confidentiality regarding sensitive business matters, correspondence, and strategic initiatives.
Monitor project milestones, keeping team members updated on deliverables, changing priorities, and action items.

Qualifications
Required Experience & Skills
Executive Administration: Minimum 3–5 years of proven experience supporting senior executives (VP, Director, Managing Director, or C-suite level).
Core Competencies: Demonstrated mastery of complex calendar management, multi-leg international/domestic travel coordination, and executive expense workflows.
Communication & Presence: Exceptional verbal and written communication skills with the poise and professional confidence to liaise directly with senior executives, clients, and corporate partners.
Adaptability & Multitasking: Proven ability to thrive in a high-volume, deadline-driven setting, pivoting smoothly as executive schedules and priorities shift.
Integrity & Discretion: Flawless track record of managing confidential, strategic executive information.
Preferred / Nice-to-Have
Prior administrative experience within banking, capital markets, or the broader financial services sector.
Familiarity with enterprise travel and expense platforms (e.g., SAP Concur).

Summary
If you are interested is the executive assistant position please apply online today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.