Executive Coordinator

Are you a versatile, adaptable, highly organized administrative professional looking for a role supporting senior executive leadership? Are you an autonomous, resourceful, and tech-savvy individual who thrives taking ownership of diverse projects in a fast-paced environment?

Reporting directly to the Office of the President, you will serve as a central operational pillar, managing key administrative files, performing basic administrative financial duties, overseeing commercial contracts, supporting marketing initiatives, and leveraging Microsoft 365 and AI tools to optimize processes.

Would you like to drive operational efficiency and execute end-to-end solutions as an Executive Coordinator? If so, this opportunity could be for you!

Advantages
-Full-time, permanent position (40 hours/week)
-Competitive compensation package: $60,000 – $75,000 CAD annually, based on experience
-Health insurance coverage available after 3 months of continuous employment
-2 weeks of paid vacation
-Dynamic, entrepreneurial environment with flat management structure and minimal hierarchy
-Professional yet casual work dress code
-Start date: As soon as possible

Responsibilities
-Support the President directly by serving as a key operational contact and managing daily administrative priorities and operational workflows
-Maintain rigorous follow-ups on key deadlines, ongoing initiatives, commitments, and action items to ensure efficient decision-making
-Perform routine bookkeeping and financial tracking, including processing accounts payable/receivable, bank reconciliations, invoicing, and maintaining accurate financial tracking sheets
-Prepare and organize financial documentation for external accountants, auditors, and leadership
-Review and summarize commercial leases, contracts, and legal agreements, identifying key terms, renewals, notice dates, and obligations
-Prepare and coordinate documentation for external legal counsel and follow up on professional recommendations
-Support marketing and communication efforts by coordinating with external vendors, reviewing materials, and tracking project timelines
-Leverage Microsoft 365 tools (Excel, Word, Teams, SharePoint, OneDrive) to organize files, build tracking sheets, and ensure information is easily accessible
-Integrate AI tools and automation solutions to streamline administrative workflows and continuously improve internal processes
-Draft and prepare correspondence, presentations, working documents, and executive communications --Act as a central administrative liaison with employees, franchisees, vendors, external professionals, and corporate partners
-Manage ad-hoc administrative projects end-to-end with a high degree of autonomy, resourcefulness, and discretion

Qualifications
-Exceptional organizational and tracking skills, with the ability to manage multiple priorities simultaneously in a fast-paced environment
-Relevant experience in a senior administrative, coordination, or bookkeeping role within an SMB environment (experience in multi-entity businesses, franchise networks, commercial real estate, or professional services is a strong asset)
-Excellent written and spoken communication skills in French, with a strong working proficiency in English
-High proficiency in Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint, OneDrive) and a strong ability to master new digital tools
-Demonstrated interest and familiarity with AI tools and process automation solutions
-Strong practical knowledge of accounting and bookkeeping (experience with QuickBooks or comparable accounting software is an asset)
-High level of discretion, judgment, and confidentiality when handling sensitive corporate information
-Great autonomy and resourcefulness with a natural drive to take ownership of files and resolve issues end-to-end with minimal supervision
-Strong capability to analyze and summarize complex administrative documents, including commercial leases and contracts
-Pragmatic and solution-oriented mindset, capable of distinguishing what can be handled independently versus what requires management or external professional escalation

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position? Apply online or send us an email at [email protected].

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.