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Executive Coordinator / Personal Assistant

@ TalentSphere Staffing Solutions

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Toronto, Ontario

Temps plein
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Résumé des exigences :

  • Provide administrative support for the family’s philanthropic initiatives as required
  • Post-secondary education required.
  • Minimum 3-5 years of administrative experience in a professional, fast-paced environment (experience within the financial services industry or supporting senior business executives is an…
  • Highly detail-oriented and organized with excellent time management and prioritization skills
  • Exceptional verbal, written and listening communication skills
  • Tech-savvy and comfortable navigating digital tools, apps and platforms
Source et dates

Type de source non vérifié · apify-linkedin

Date publiée par l’employeur
Non fourni
Première détection par notre source
2026-11-14
Mise à jour du dossier source
2026-11-14

Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.

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TalentSphere Staffing Solutions

Toutes ses offres
Description
Position: Executive Coordinator /Personal Assistant

Industry Sector: Private Family Office / Asset Management

Compensation: $65,000-$80,000+ plus comprehensive benefit package

Location: Hybrid Remote, in-office and some local travel

Hours: Permanent part time (25-30hrs/wk)

Client Overview

Our client is a Private Family Office with multiple assets.

Role Overview

You will work with the Family Office Controller and Family Principals to provide high-quality support and execute a variety of responsibilities with duties including but not limited to:

  • Property & Asset Management including management of four residences, working closely with property managers to ensure residences are well-maintained and managed
  • Manage and update the art inventory portal, ensuring accurate and timely documentation of assets and coordinating artwork movements with external partners
  • Support vehicle maintenance and related administrative needs for the family
  • Assist the Controller with expense tracking and provide back-up support for payment processing (credit cards, invoices, bills, etc.) and other administrative tasks
  • Maintain an organized system for digital document storage, ensuring invoices, contracts and other materials are accurately archived and easily accessible
  • Work closely with one of the senior family Principals to manage and coordinate scheduling and meeting logistics, coordinate travel logistics for family members
  • Oversee purchases, gifting, product returns, reservations and bookings
  • Manage renewal trackers for key personal items (passports, Nexus, driver’s licenses, health cards, etc.)
  • Provide administrative support for the family’s philanthropic initiatives as required
  • Assist with special projects, manage ad hoc errands and other duties as assigned

Qualifications

  • Post-secondary education required.
  • Minimum 3-5 years of administrative experience in a professional, fast-paced environment (experience within the financial services industry or supporting senior business executives is an asset)
  • Highly detail-oriented and organized with excellent time management and prioritization skills
  • Exceptional verbal, written and listening communication skills
  • Tech-savvy and comfortable navigating digital tools, apps and platforms
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Quicken is an asset
  • Reliable and responsive, with the ability to manage occasional after-hours requests when required
  • Valid driver’s license and access to a vehicle are assets

LI-TS1

TSSHP

Job ID: # 16818073

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