Fund Development Systems Coordinator

Kids Kottage Foundation

Fund Development Systems Coordinator

Are you passionate about using technology, data, and systems to help create meaningful impact in your community?

Bring that passion to Kids Kottage Foundation!

Location: Edmonton, Alberta

Position Type: Full-Time, Temporary for 1 year with possibility of extension

Salary Range: $46,000 - $52,000 annually

Join Our Team

For more than 30 years, Kids Kottage Foundation has provided a safe and nurturing environment for infants and children facing crisis situations. We work to prevent child abuse, neglect, and family breakdown by providing emergency respite care and support services to vulnerable families.

We are looking for a highly organized, technology-savvy, and detail-oriented individual to join our team. This role is ideal for someone who enjoys working with data, systems, reporting, and process improvement while contributing to a mission that supports children and families in crisis.

About the Role

Reporting to the Executive Support Lead, the Fund Development Systems Coordinator will support fundraising operations, donor stewardship, data management, reporting, grant administration, and office systems coordination.

The ideal candidate enjoys working with technology, is highly organized, and can turn information into meaningful insights. They are comfortable interacting with donors and community members, take initiative, and are committed to providing excellent customer service as a key first point of contact for the organization.

Key Responsibilities

Fund Development Systems & Reporting

• Maintain accurate donor, stakeholder, and fundraising information within the organization's CRM.
• Create reports, dashboards, and data summaries to support leadership, board, and fundraising activities.
• Analyze fundraising and donor data to identify trends and support decision-making.
• Support donor stewardship through database management, segmentation, and reporting.
• Assist with grant reporting, tracking deadlines, and maintaining reporting calendars.
• Conduct research and information gathering to support fundraising and organizational initiatives.

CRM & Technology Administration

• Enter, update, and verify donor, gift, and stakeholder information.
• Ensure data accuracy and integrity within organizational systems.
• Identify opportunities for automation and process improvements.
• Support implementation of technology solutions that increase organizational efficiency.
• Utilize Microsoft 365, CRM platforms, and other technology tools to support operations and reporting.

Office Administration & Coordination

• Coordinate office systems, records, and administrative processes.
• Support scheduling, calendars, meeting preparation, and documentation.
• Maintain organized digital and physical records.
• Assist with special projects and administrative initiatives as required.

Donor & Community Support

• Serve as a welcoming first point of contact for donors, volunteers, and community members.
• Respond to emails, phone calls, and general inquiries in a professional and timely manner.
• Support donor acknowledgment and stewardship activities.
• Build positive relationships with stakeholders and represent Kids Kottage professionally.

Donation Processing & Inventory

• Assist with processing and recording financial and in-kind donations.
• Maintain records and inventory related to donated goods and services.
• Support reporting and documentation requirements related to gifts and donations.

Qualifications

• Diploma or bachelor's degree.
• Strong technology skills and the ability to quickly learn new software and systems.
• Advanced proficiency in Microsoft 365, particularly Excel, Outlook, Word, and Teams.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Positive, professional, and customer-focused approach.
• Provides and maintains clear Police Information Checks and Child Intervention Record Checks.
• Experience in any of the following areas is considered an asset:
• CRM or database management
• Data analysis and reporting
• Office administration or customer service
• Fund development or nonprofit administration
• Grant reporting and coordination
• Process improvement or workflow automation

Core Competencies

• Technology & Systems Excellence: Demonstrates confidence using technology and quickly learns new software, databases, and digital tools. Identifies opportunities to improve efficiency through systems and automation.
• Data Analysis & Reporting: Collects, organizes, analyzes, and presents information in a clear and meaningful way to support decision-making.
• Organization, Initiative & Adaptability: Effectively manages multiple priorities while maintaining accuracy and attention to detail. Takes initiative and proactively solves problems.
• Customer Service & Communication: Builds positive relationships with donors, community members, and colleagues. Communicates professionally and warmly in person, over the phone, and in writing.

Work Environment

• This position is based out of the Kids Kottage Foundation Northstar Building, located at 10107 134 Avenue NW Edmonton, AB T5E 1J2.
• Temporary position for 1-year with possibility of extension. 40 hours per week, typically Monday to Friday from 8:30am-4:30pm.

Why Join Kids Kottage?

At Kids Kottage Foundation, you'll have the opportunity to make a meaningful difference in the lives of children and families while helping build the systems, processes, and infrastructure that support our mission.

We Offer

• Professional development opportunities.
• Comprehensive, competitive extended health benefits package for permanent employees.
• A collaborative and supportive team environment.
• Meaningful work that positively impacts children and families.
• Opportunities to contribute to organizational growth and innovation.

To Apply

Please submit your resume and cover letter outlining your interest in the position and why you would be a great fit for Kids Kottage Foundation.

Kids Kottage Foundation is committed to creating an inclusive and welcoming workplace and encourages applications from individuals of diverse backgrounds and experiences. If you require accommodations throughout the recruitment process, please contact[email protected].

Application Deadline: Open until a suitable candidate is found.

**We appreciate the interest of all applicants. However, we will only contact those selected for an interview.**