Graphic Design Assistant (Co-op) - Winter 2027

Position: Graphic Design Assistant Co-op

Location: Conestoga College – Doon Campus (work may occasionally be
required or permitted at other locations or remotely)

Time Requirement: 35 hours per week (Some evenings and weekends may be required)

Reporting to: Sr. Graphic Designer

Hourly Wage: $23.15

COMPANY OVERVIEW

Conestoga Students Incorporated (“CSI”) was founded in 1973 and is the official student association representing more than 21,000 students at all Conestoga College campuses. All full-time fee-paying students are the owners and customers of CSI, and we are dedicated to serving the students to the best of our ability.

CSI’s mission is to enhance student satisfaction and success by providing a variety of student services at a cost justified by the results. To achieve this mission, we are working to ensure students have access to skills development.

Why Join Us?

CSI is a team of enthusiastic individuals ready to assist students in their academic and professional ventures. CSI is committed to supporting its team members every step of the way through active coaching, and opportunities to develop the necessary skills for all professional fields.

• CSI’s student employees also have access to:
• Competitive Wages
• Paid Sick Days
• Paid time off to observe culturally significant events
• Discounts at our food services outlets
• Employee engagement activities

For more information on what we do and the services we offer, please check out our website at: https://conestogastudents.com/

POSITION OVERVIEW

The Graphic Design Assistant (Co-op) is responsible for creating, developing, and
implementing advertising and promotional material that will be used for activities and
events on all campuses. This position is also responsible for creating and updating signage
and corporate branding. It is important that the Graphic Design Assistant (Co-op) works
extremely closely with all departments to ensure that the CSI brand and company image are
accurately represented.

In carrying out the duties of this position, a great deal of autonomy is exercised with final
overview by the Marketing & Communications Coordinator. It is also important that the
Graphic Design Assistant (Co-op) works extremely closely with the Marketing &
Communications Coordinator to ensure that they are up to date on the basic overall
operations of CSI’s promotional efforts. In all activities, it is crucial that the Graphic Design
Assistant (Co-op) recognizes that service to students is a top priority.

You will learn to:
• Conceptualize and develop design solutions using principles of design and industry
practices to create visual communications that meet the needs of the project.
• Communicate branding, promotional material, and other information persuasively
and accurately, in oral, written, graphic and interactive media formats.
• Use effective interpersonal and collaboration skills to complete interdisciplinary
projects that meet the requirements of all stakeholders.

DUTIES AND RESPONSIBILITIES

• Design, produce, post, and distribute promotional print & digital materials for all CSI
events and activities
• Ensure that all CSI Bulletin Board materials are printed accurately and in a timely
manner to ensure bulletin boards are up-to-date
• Ensure monthly activity calendars are created and updated for all bulletin boards
• Create advertisements and signage for CSI/CSSI services, ensuring all are up-to-date
and accurate
• Create social media graphics
• Ensure all CSI branding, information, and promotional material follow branding
regulations
• Assist in ensuring the marketing and events goals and targets are met as outlined in
the annual CSI marketing and events plan
• Ensure advertisements are submitted to Conestoga College for advertising CSI on all
media outlets
• Assist in creation of front office and service area displays/artwork
• Ensure interoffice mail is arranged monthly for campus posters as needed

Other General Duties
• Work in accordance with corporate by-laws, policies, and procedures, particularly to
the CSI Mission Statement
• Adhere strictly to health & safety laws, policies, and procedures
• Maintain confidentiality for business practices
• Work in an organized manner where detail, accuracy and confidentiality are critical
• Mandatory attendance at CSI related training days
• Other duties as assigned

WORKING CONDITIONS

Physical Demands
This position spends long hours sitting and using office equipment and computers, which
can cause muscle strain. Lifting of supplies and materials up to 30lbs is required from time
to time.

Environmental Conditions
This position performs work from a suitable location of their choosing and may be faced with
frequent interruptions and meetings with others on a regular basis. Travel between
campuses and performance of work from home is required as needed. Some work may be
required after office hours and on weekends.

Sensory Demands
This position requires long periods of intense concentration. The incumbent must also spend
long hours on the computer, which requires visual focus, attention to detail, and high levels
of accuracy.

Mental Demands
This position is expected to manage and meet multiple competing deadlines, which can
cause significant stress. The incumbent also deals with a wide variety of people on various
issues.

QUALIFICATIONS

• Must be enrolled in a full-time program at Conestoga College and be a fee-paying
student
• Preference will be given to those in a program related to graphic design or a related
field
• Candidates must also be able to demonstrate the following:
o Possession of a high-performance computer capable of running industry-leading graphic design software/programming
o Current knowledge of and experience with industry-leading software and
programming (especially Adobe Photoshop, Illustrator, and InDesign)
o Access to Adobe Creative Suite
o A creative mind, with proven ability to develop new design concepts,
graphics/layouts
o Ability to balance multiple competing priorities while maintaining quality of
work and meeting deadlines
o Consistent and reliable access to a stable internet connection

STUDENT ELIGIBILITY
All students in this position must:

• Be in a full-time degree, diploma, or certificate program that has been approved for funding by the Ministry of Training, Colleges and Universities (MTCU)
• Be on a Co-op Work Term
• Have a valid Social Insurance Number

International Students Must:

• Hold a valid Canadian Co-op Work Permit that allows on-campus employment
• Adhere to all requirements stated on their Work Permit
• Adhere to all Canadian student visa requirements

Domestic Students Must:

• Be a Canadian citizen, permanent resident, or protected person (under the immigration act)
• Be eligible for OSAP, or another province's student financial assistance program, and show at least one dollar of need on their assessment. Or, be in receipt of funding from a First Nations band, or similar sponsoring agency, and provide a budget demonstrating financial need
• Provide a letter of explanation and budget demonstrating financial need if they are restricted from OSAP or another Provincial Government student assistance program. Restricted students are expected to be working toward bringing their student aid status back into good standing.

HOW TO APPLY

If you are interested in this opportunity, please apply through the Conestoga Students Inc. website

Accessibility, Diversity & Inclusion
Conestoga Students Inc. is committed to providing equal opportunity for employment
without regard to any prohibited ground of discrimination. If you anticipate any need for
accommodations for disabilities in the process of applying, interviewing, or working, please
feel free to let us know as soon as possible and at any time, so that we are most equipped to
provide a barrier-free experience.

AI Use Disclosure Statement

Conestoga Students Inc. uses AI to check applications for the basic requirements of the job. Human reviewers review all applications that meet the job’s essential criteria to make decisions on interviewing and hiring. Please contact [email protected] if you have any questions about this process.