HR Admin

GreenFox Windows and Doors is seeking a detail-oriented and organized HR Administrator to support our Human Resources team with day-to-day HR operations. This role will play an important part in supporting the employee lifecycle, from recruitment coordination and onboarding to offboarding, benefits administration, and maintaining accurate employee records.

The ideal candidate is proactive, professional, highly organized, and comfortable handling confidential employee information. We are looking for someone who enjoys supporting employees and managers while helping ensure HR processes run smoothly and efficiently.

What your day would look like:

HR Administration

• Maintain and update employee files, HR databases, and personnel records
• Prepare employment letters, contracts, HR forms, and other employee documentation
• Track employee information, changes, and required documentation
• Respond to general employee inquiries and provide administrative support to the HR team
• Maintain confidentiality and ensure HR records are accurate and up to date

Onboarding and Offboarding

• Coordinate onboarding activities for new hires, including paperwork, documentation, and orientation scheduling
• Ensure new employees complete required forms and provide necessary documentation
• Coordinate with managers and relevant departments to support a smooth onboarding experience
• Manage offboarding administration, including exit documentation, checklists, and employee record updates
• Assist with coordinating the return of company property and communicating relevant offboarding information

Recruitment Support

• Assist with initial resume screening and phone screening
• Coordinate interviews and communicate with candidates throughout the recruitment process
• Support reference checks and pre-employment documentation, as required
• Maintain recruitment records and provide general administrative support to hiring managers

Benefits Administration

• Assist with employee benefits enrollment, changes, and terminations
• Maintain accurate benefits records and employee information
• Respond to basic employee questions regarding benefits and coverage
• Assist with tracking eligibility, employee changes, and benefits-related documentation

What we are looking for:

• Previous experience in HR administration, human resources coordination, or a similar administrative role is preferred
• Certificate or diploma in Human Resources, Business Administration, or a related field is an asset
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to manage multiple tasks, prioritize deadlines, and work independently
• Strong interpersonal skills and a customer service mindset
• Ability to handle confidential and sensitive employee information professionally
• Familiarity with UKG systems, recruitment platforms, and employee benefits administration is an asset

What We Offer:

• Competitive compensation based on experience.
• Full-time salary position
• Extended healthcare benefits fully paid by the employer after probation
• Competitive RRSP matching program
• On-site parking
• Complimentary gym membership
• A supportive, fast-paced, and engaging workplace
• Growth opportunities in a stable and expanding organization
• Opportunities to develop HR knowledge and skills.
• Birthday day off
• Annual bonus and salary increases
• Team buildings

Apply Today

If you are organized, proactive, and passionate about supporting people and HR operations, we encourage you to apply.

Greenfox Windows & Doors is an equal opportunity employer. We are committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic background, religion, gender, gender identity, gender expression, sexual orientation, age, marital status, family status, disability, or any other protected ground under applicable human rights legislation.