HR Administrative Assistant

Perma-Pipe in Camrose, Alberta Canada is hiring a Human Resources Administrative Assistant!

We’re looking for candidates who are detail oriented, energetic, reliable, and have the communication skills to be a great team player to support our growing operations. Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems, serving the oil & gas, district heating and cooling, and industrial markets. We are committed to quality, safety, and innovation in everything we do.

This is an on-site, Canada based position and candidates must be authorized to work in Canada.

Perma-Pipe Canada, Ltd. is a dynamic, global supplier of pipe coating solutions and factory pre-insulated piping systems serving the oil & gas, district heating and cooling, and industrial markets. With a strong focus on quality, safety, and innovation.

***PERKS OF POSITION***

Additional Pay: Overtime pay

Comprehensive Benefits Package: Dental; Extended Healthcare; Vision; Life Insurance; Disability Insurance; Employee Assistance Program (EAP); RRSP Match

Position Requirements:

Ability to commute - Camrose, AB: reliably commute or plan to relocate before starting work

Schedule - Monday to Friday; Ability to work overtime as required

POSITION OVERVIEW:

• Check and process daily and weekly payroll for all hourly employees.
• Make payroll changes in both Visual and Paycom for plant hourly employees.
• Correct payroll errors and submit adjustments to Blanche.
• Track and enter all vacations for Metal Trades make sure they abide by contract rules. Get all exceptions approved.
• Track and request payment for all bonuses and Company reimbursements.
• Keep adequate stock and distribute cut resistant gloves, hard hats, safety glasses, ear plugs, cooling towels etc. to employees.
• Place all orders for temporary employees
• Schedule new hire orientations based on staffing needs.
• Have new FT employees complete all required new hire paperwork and create employee files. Enter information in to Visual and Paycom.
• Maintain all disciplinary records for Metal Trades, copy union steward. Evaluate records upon termination.
• Report Workers Compensation claims.
• Organize all employee lunches, cookouts etc.
• Safety Bingo check winning numbers distribute winnings.
• Answer employee questions.
• Administer Jaeger Eye Test to all Journeymen initially and annually.
• In the process of scanning all terminated employee files to computer.
• Coordinate onsite flu shots.
• Completing Case builder for all partial and total unemployment claims.
• Coordinate Aflac meetings.
• Check employees hours for eligibility for insurance upon request.
• Refund lost vending machine money and schedule repairs.
• Distribute FMLA forms track deadline dates.
• In the process of creating an HR Assistant instruction manual that explains and illustrates major HR Assistant duties (Payroll, setting up new employees, terminating employees, making badges etc.)

Engineering:

• Make folders and copy all drawings, cover sheets, requisitions, planning and shipping bills, miscellaneous drawings for every job and distribute to corresponding supervisors.

Facilities/Environmental:

• Schedule all hazardous waste pick-ups to insure Small Quantity Generator compliance. Make sure they are loaded on truck correctly with proper placards complete and sign manifest.
• Assist in gathering data for environmental reports. Creating drafts and working with Jason Haskin to create a final submission. Giving reports a final check for accuracy before they are submitted.
• Distributing weekly Hazardous Waste Inspections and making sure that any findings or corrective actions are completed in a timely manner.
• Gather and calculate daily, weekly and monthly usage data for Title V (Air) reports work with environmental consultant to generate Annual reports per permit.
• Assist with yearly State inspection to inspect Title V data. Provide all data for inspection never had a finding.

Reception:

• Answer phones
• Greet visitors and make sure they sign in.
• Show safety video, if necessary keep documentation.
• Provide all necessary PPE to visitors that are going out in the plant
• Distribute mail

Qualifications

EDUCATION:

High School Diploma or GED

EXPERIENCE and SKILLS:

• 2-3 years of experience in Human Resources
• Strong customer orientation
• Excellent attention to detail
• Problem analysis and problem resolution
• Excellent interpersonal and communication skills
• Computer proficiency
• Good time management skills
• Organize and write procedures in a logical/methodical manner
• Ability to work independently and handle multiple tasks

Perma-Pipe provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, equal pay and sexual orientation), national origin, age (40 or older), mental or physical disability, veteran status or genetic information.

We do not accept unsolicited resumes. To be considered an applicant, please apply online to a specific job posting. If you need an accommodation to apply for this position due to a disability, please call 847-929-1340.