Human Resources Coordinator

At R.J. Burnside & Associates Limited (Burnside), “Our Difference is Our People.” We are looking for an organized, people-focused Human Resources Coordinator to support a welcoming and efficient hiring journey. Reporting to the Human Resources Manager, you will coordinate recruitment and onboarding activities, keep processes moving smoothly, and provide responsive support to hiring managers and internal partners across our offices.

This full-time position is based in our Orangeville office and offers a hybrid work arrangement.

If you enjoy building relationships, coordinating details, and helping people feel welcomed and informed, you can make a visible impact from first contact through onboarding. You will join a collaborative HR Team that values accuracy, follow-through, continuous improvement, and genuine care for people.

What You’ll Be Doing

Recruitment Coordination

• Coordinate job postings, candidate screening, interviews, references, and recruitment documentation.
• Support candidate sourcing and maintain timely, professional communication throughout the recruitment process.
• Maintain accurate candidate records, recruitment tracking, and related reporting.

Offer and Hiring Administration

• Prepare and coordinate offer letters, approvals, and hiring documentation.
• Track offer status and support a smooth transition from candidate to new hire.

Onboarding Coordination

• Coordinate pre-boarding activities, documentation, communications, and new-hire presentations.
• Partner with hiring managers, payroll, IT, and other teams to support an organized onboarding experience.
• Monitor onboarding requirements, employee documentation, and probationary follow-up.

What You Bring

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Ideally, at least one year of experience in recruitment, HR coordination, or related administration.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office 365, including SharePoint
• Experience with one or more of the following is an asset: UKG, LinkedIn Recruiter, DocuSign, or other applicant tracking systems.

What Will Help You Thrive

• A strong service mindset and a commitment to providing responsive, helpful support to candidates, hiring managers, and internal partners.
• Ability to build positive relationships with candidates and hiring managers.
• Excellent follow-through and accountability.
• Comfort working in a fast-paced environment with changing priorities.
• Sound judgement and professionalism when handling confidential candidate and employee information.

Salary Range: $55,000 - $65,000

The final compensation offered will be based on factors such as relevant experience, skills, internal equity, and market conditions.

Position Type: Full-time, permanent vacancy

Why Choose Burnside?

Are you interested in working for an employer with a 5-decade track record of building a great reputation both internally with their staff and externally with their clients? The Burnside team is a supportive group of colleagues that work together to provide value and service to our clients, while extending care to each other. We know that our employees are our greatest asset, and thus we strive to provide a positive work/life balance.

We offer:

• A collaborative culture where friendship, honesty and respect are part of our core values and practices
• Flexible working hours, including hybrid working opportunities
• A competitive compensation and benefits package
• RRSP company matching plan
• Career growth and professional development opportunities
• Potential for performance-driven bonusing
• Active social committees
• A welcoming, positive, and inclusive work environment

We are an equal opportunity employer committed to valuing diversity in the workplace and we welcome resumes from all qualified candidates. Burnside will provide reasonable accommodations to applicants with disabilities throughout the entire recruitment, assessment, and selection process, as required. If you are a person with a disability and require an accommodation during these processes, please contact our Human Resources department.

Company Profile – More about us:

Founded in 1970, R.J. Burnside & Associates Limited is a growing values-driven Canadian employee-owned, led and operated Civil and Environmental Engineering Consulting Firm with over 450 professional, technical and support staff. Our consistent commitment towards investing in technology advancements and training, in addition to encouraging and promoting professional development, has enabled our firm to meet our ongoing and stated goal of continual improvement.

We actively seek to develop relationships with a broad and diversified client base in the Public, Private and Indigenous sectors. We work on a variety of projects throughout Canada, with 12 office locations (11 in Ontario and one in Manitoba).

Burnside has expertise in many technical disciplines beyond our core civil engineering focus including air and noise, asset management, bridges & culverts, building sciences, environmental planning and ecology, GIS, hydrogeology, land development, landscape architecture, municipal engineering, municipal drainage, solid waste, stormwater management, structures, traffic, transportation planning and design, water and wastewater and well drilling & diagnostics.

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