Human Resources Coordinator

Stonehenge Therapeutic Community (STC) is a non-profit organization dedicated to providing evidence-based and holistic substance use treatment services to individuals and families in Guelph and surrounding areas. With a legacy spanning over 50 years, STC is committed to fostering a supportive and compassionate environment, empowering our clients to lead healthy and fulfilling lives while reducing the harm related to substance use.

Under the supervision of the Human Resources Manager, the Human Resources Coordinator will work in many areas of Human Resources with a particular emphasis on HR systems, onboarding, employee relations, and training and development.

Role Type: Full Time, Contract (12 months)

Number of Vacancies: 1

Location: Hybrid role, requiring partial work in Guelph (in office) and partial remote work

Hours of Work: Monday to Friday, days (8:30am-4:30pm)

Why Work for Stonehenge?

• Comprehensive Benefit plan (no employee co-pay required)
• Enhanced vacation entitlements
• Employee and Family Assistance Program available
• Paid Wellness days available
  

Qualifications:

• Completion of Post-Secondary education in Human Resources or Business Administration
• Minimum of 1 year progressive experience in an administrative role with a focus on Human Resources
• Preference given to candidates who are already registered or have the capacity to be registered with a professional association (HRPA)
• Knowledge of Ontario employment legislation and Health and Safety legislation an asset
• Completion of JHSC training and certification an asset
• Superior computer skills, specifically with Microsoft Office required
• Experience working in a not for profit environment is an asset
• Experience with PolicyTech or similar electronic policy management tools an asset
• Knowledge of PHIPA, PIPEDA, and/or other privacy legislation/processes an asset
• Experience working in social service or healthcare settings an asset
• Lived experience related to addictions and/or mental health an asset
• PWGS Clearance and Vulnerable Sector Check required
• Personal Vehicle and G license - Travel within Guelph-Wellington and travel between sites and to Support role related activities is an occasional responsibility of this role

Role Responsibilities:

Communication, HRIS, Scheduling and Training Systems Support

• Serve as the main administrator for the automated employee “on-call” notification system
  
• Provide consultation for basic Manager or Employee questions concerning use of HRIS
• Ensure employee file compliance and document management through STC’s HRIS and online training systems
  
• Track completion of mandatory training, ensuring training certificates and/or e-signature documents are in employee file
• Update employee information; maintain organization of HRIS filing system; Follow up on required documentation to ensure employee files are accurate and up to date
• Communicate updates in driving information to the Agency’s insurer on a quarterly basis
• Provide administrative support for the Agency’s policy and training portals
• Provide consultation for basic Manager or employee questions

Agency Training Coordination

• Coordinate all training programs for the Agency
• Manage the Agency’s training enrollment platforms; Create and launch post-training surveys
• Liaise with Corporate Services to validate and track training attendance
• Launch policy documents as directed by the HR Manager in accordance with documentation guidelines and annual review schedule
• Work in collaboration with administrative staff to organize activities related to training events (venue coordination, catering, booking space, etc.).
• Liaise with community partner agencies and STC Operations as needed to coordinate training activities and book training facilitators
• Maintain an inventory of supplies needed for internal training facilitators
• Support annual health and safety compliance initiatives including communicating re-training information to staff via online training programs and facilitating staff retraining groups (i.e lunch and learns)
• Launch new employee onboarding packet within HRIS
• Coordinate new hire paperwork with Corporate Services; Coordinate training calendar/schedules for new staff; Provide training schedules to Managers and support general coordination of training activities
• Book orientation activities with staff and supporting team members; follow up concerning attendance and documentation requirements
• Facilitate orientation meetings for new staff

Recruitment Support

• Review applications for job postings
• Complete initial screening phone calls with candidates to determine eligibility and suitability; follow up with candidates per recruitment guidelines
• Communicate with candidates to arrange interviews for Leadership team
• Participate in panel interviews
• Complete reference checks
• Make offers of employment

Documentation Support

• Provide administrative support for the Agency’s performance evaluation process
• Prepare and launch general Human Resources related documentation via e-signature platforms including change letters, contracts and contract amendments, as directed by the Human Resources Manager; Communicate changes to the team as appropriate

• Support in periodic file and documentation compliance audits

General Administrative Support

• Collect Agency technology from departing staff
• Arrange for return of personal items; utilize courier pick up process as needed
• Under the direction of the Director of Corporate Services, provide coverage for the Human Resources Assistant over short term absences (holiday coverage, etc).
  
• Complete other Human Resources projects and duties as assigned by the HR Manager

Applications will be accepted until November 27, 2026 at 4pm.

We look forward to meeting you!

Stonehenge Therapeutic Community accommodates the needs of applicants throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and Human Rights legislation. Should you require it, accommodation can be made at any point, upon request.

Stonehenge Therapeutic Community recognizes that diversity strengthens our community. We are committed to promoting diversity, equity, and inclusion in our workforce. We believe in equitable opportunities for all and encourage cultural diversity as part of the recruitment and selection processes. We welcome applications from qualified individuals from diverse backgrounds, experiences, abilities, and perspectives to enrich our collective growth and learning.