Human Resources Coordinator

Human Resources Coordinator

COVE

Dartmouth, NS

COVE is a global technology partner advancing high-impact solutions from seabed to space. COVE transforms innovation into market-ready technologies through testing, commercialization support, market expertise and access to critical infrastructure. Leveraging its networks and mission-driven platform, COVE connects investors, innovators, industry, and the research community to drive cutting-edge capabilities for commercial and defence applications.

Based in Canada and operating internationally, COVE supports the full lifecycle of maritime and multi-domain technologies – from research and development to manufacturing, integration, and export – linking Canadian innovation to global markets. COVE has built a globally recognized innovation platform, with an ecosystem of more than 700 organizations spanning startups, multinational firms, researchers, Indigenous partners, and public sector collaborators.

Through its programs, facilities, and partnerships, COVE enables real-world testing and validation, strengthens supply chains, and accelerates technology adoption in complex operating environments. With strong connections across the North Atlantic, the United States, and the Arctic, and as part of international networks including NATO’s Defence Innovation Accelerator for the North Atlantic (DIANA), COVE plays a key role in advancing technologies that support economic growth, environmental sustainability, and global security.

As COVE experiences rapid expansion, it is actively seeking to expand its team to further bolster its transformational influence as a global technology partner in advancing high-impact solutions. COVE recognizes that its journey toward this goal hinges on the strength of its team – a group of individuals who collaborate, innovate, and continually strive for excellence. Join COVE as it embarks on this exciting journey of discovery and advancement.

The Opportunity

Reporting to the Human Resources Business Partner (HRBP), the Human Resources Coordinator provides administrative and operational support across the employee lifecycle. The HR Coordinator serves as the first point of contact for routine HR inquiries and escalates complex matters to the HR Business Partner as appropriate.

What You'll Do:

The Human Resources Coordinator coordinates recruitment, onboarding, employee records, HR administration, benefits, training, and HR programs while ensuring accurate records, confidentiality, legislative compliance, and a positive employee experience.

• Coordinate recruitment activities, including posting job advertisements, scheduling interviews, and communicating with candidates, candidate reference checks, background screening, and pre-employment requirements.
• Prepare employment offers, employment agreements, onboarding and offboarding documentation and new employee orientation materials.
• Maintain accurate employee records within the HRIS and personnel files, ensuring data integrity and confidentiality.
• Process employee status changes, including hires, transfers, promotions, leaves of absence, and terminations.
• Monitor and maintain HR records to ensure compliance with organizational and legislative requirements.
• Respond to routine employee inquiries regarding HR policies, procedures, benefits, and HR programs, referring complex matters to the HRBP.
• Coordinate employee benefit and retirement plan enrolment, changes and terminations, liaising with benefit providers as required.
• Support the administration of leave programs, accommodations, and employee wellness initiatives.
• Assist in the implementation and administration of HR policies, programs, and initiatives.
• Support performance management, employee engagement, and recognition programs.
• Support compliance with employment legislation, organizational policies, and HR procedures through accurate administration and record keeping.
• Coordinate HR information required for payroll processing, including employee status changes, leave information, and new hire documentation.
• Maintain HR forms, templates, policies, and standard operating procedures to ensure current documentation.
• Coordinate HR meetings, interviews, training sessions, and employee communications as required.
• Track recruitment activity and maintain applicant records and recruitment metrics.
• Coordinate mandatory training, maintain training records, and monitor competition requirements.
• Maintain strict confidentiality when handling employee information and sensitive HR matters.
• Support health and safety documentation and reporting as required.
• Generate routine HR reports, workforce metrics and dashboards while assisting with HR audits and data validation.
• Identify opportunities to improve HR processes and administrative efficiencies.
• Support special HR projects and organizational initiatives as assigned.
• Ensure compliance with COVE’s policies and procedures, including human resources, safety, and operational standards.
• Take on additional responsibilities as required to support the success and growth of COVE’s programs and strategic initiatives.

What You Bring:

• Bachelor’s degree in Human Resources Management, Business Administration, or a related discipline.
• 2-3 years’ experience in a Human Resources or administrative support role.
• Excellent verbal and written communication skills, including active listening
• Ability to manage multiple priorities in a fast-paced environment
• Ability to exercise confidentiality, sound judgement, and discretion
• Working knowledge of employment standards legislation and HR best practices
• Understanding of confidentiality and privacy requirements
• Strong organizational and time management skills and a high degree of self-motivation
• Experience supporting recruitment, onboarding and HR administration
• People oriented and results driven
• Knowledge of HRIS platforms, databases and M365 applications
• Fluency with people data
• Competence to build and effectively manage interpersonal relationships at all levels of the company

Additional Assets:

• CPHR designation or candidate

Working at COVE

At our core, we are a team driven by our passion for empowering marine tech innovators, serving as unwavering advocates for every visionary who walks through our doors. Integrity, creativity, and diversity are not just values to us - they are the bedrock of our identity. We thrive within an integrated team environment, where collective efforts culminate in tangible results. Embracing diversity in our workforce is paramount for fostering genuine collaboration and fulfilling the impactful responsibilities we hold within our community. We cultivate a workplace culture that celebrates individual differences, ensuring that each person's unique talents and strengths are fully recognized, appreciated, and utilized. Operating within a hybrid and flexible work environment allows us to optimize the collective potential of our highly collaborative team, enabling us to achieve the best possible outcomes.

Benefits:

• Opportunity to learn and make an impact by working for a dynamic, growing company on meaningful projects that find solutions to real-life problems.
• Comprehensive paid time off including vacation, personal sick time, and additional days for family illness or medical appointments.
• Hybrid work model with flexibility to work remotely 1 day/week.
• Team wide bonding activities and casual work environment.
• Tech focused office location, convenient via transit and bike paths.
• Employee wellbeing including full medical & dental benefits and a health spending account.
• Group RRSP matching program & Income Insurance Plans.
• Maternity & parental leave top-up allowance
• Learning and growth opportunities.
• Employee referral program.
• Competitive salary.

Talent Pool

As part of our ongoing recruitment efforts, we continually identify candidates who demonstrate the skills, experience, and potential to contribute to our organization. By submitting your application, you will be considered for current and future opportunities that match your qualifications and interests.

Should your profile align with our current or future needs, a member of our recruitment team may reach out to you to discuss potential opportunities and to further assess your fit for specific roles within our organization.

Don’t meet every single requirement? At COVE, we are dedicated to building a diverse, inclusive and authentic workplace, so if you are excited about this role, but your past experience does not align with every single qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

We are committed to ensuring accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodation upon request.

We offer an excellent working environment where life balance is valued. Our people and their commitment to quality work is what drives our success. You can find out more information about COVE at www.coveocean.com. Salary for this position will be commensurate with experience, note that relocation costs are not supported.

To be considered for this position, please apply online by clicking “Apply”. The deadline for submission is August 19, 2026 at 5pm (Atlantic). We thank all candidates for their interest; however, only those selected for an interview will be contacted.