Human Resources Coordinator

Hartmann Canada Inc, in Brantford, Ontario is a division of Hartmann North America. We are the world leader of moulded fibre egg cartons. The demand for moulded fibre and environmentally sustainable products is rapidly increasing. Hartmann has committed and invested in this area to meet the growing demand of our products.

Reporting to the Human Resources Manager, the HR Coordinator provides administrative and operational support across the Human Resources function and Head Office. The role is responsible for workforce scheduling, vacation administration, internal postings, training record administration, onboarding support, employee data management, HR reporting, and employee programs. The position serves as a key support resource to the HR and operational team while ensuring the effective administration of HR processes in a unionized manufacturing environment.

This is a newly implemented role that will support a 12-month maternity leave coverage initially. During the coverage period, the role will own the internal recruitment and staff scheduling process. Post 12 months it is anticipated that this role will transition into a HR coordinator role with a focus on support for external recruitment and support for HR duties and coverage/support for the Staff and Scheduling Coordinator.

Your Role:

Weekly Workforce Scheduling & Vacation Administration

• Create, distribute, and maintain the weekly workforce schedule.
• Update schedules with new hires, job awards, internal movements, and modified duties.
• Support workforce planning activities related to Non-Posted Bench (general labour) employees, training requirements, and vacancy coverage.
• Maintain records of employees restricted from shift coverage/self-replacement.
• Organize and track hourly vacation, random day, and self-coverage requests.
• Maintain and update the vacation tracker annually.
• Communicate prime-time vacation process and approvals by established deadlines.
• Distribute approved requests to supervisors for employee confirmation.
• Provide clear communication to employees, supervisors, and union representatives regarding approvals/denials.

Internal Posting & Training

• Administer job postings and awards in accordance with the collective agreement.
• Communicate awards through memos and direct employee contact.
• Track and maintain qualification records
• Coordinate testing and qualification requirements for job classifications as required.
• Maintain accurate training spreadsheets.

HR Department Support and Administration

• Maintain employee files and HR records.
• Support payroll and HRIS transactions relating to new hires, transfers, leaves, and terminations.
• Prepare routine HR reports and metrics.
• Assist with benefits documentation and employee information updates.
• Coordinate employee onboarding documentation and orientation logistics.
• Manage employee records in accordance with company policies and privacy requirements.
• Support projects and continuous improvement initiatives within the Human Resources department.
• Perform other related duties as assigned.

Recruitment & Onboarding Support

• Support recruitment initiatives including interview scheduling, candidate communications, and onboarding preparation.
• Assist the Recruitment Coordinator with recruitment campaigns and hiring events.
• Prepare onboarding packages and new hire documentation.
• Coordinate pre-employment testing and onboarding activities.
• Track recruitment and onboarding metrics.

Employee Programs & Engagement

• Assist in planning employee events, communications, and engagement initiatives.
• Assist with employee communication distribution and posting of notices.
• Support and administer employee programs

Office Administration

• Coordinate meeting facilities and visitor arrangements.
• Administer courier, mail, and vendor services.
• Maintain office supplies and common areas.
• Support departmental and organizational events.
• Maintain office lunchroom and meeting spaces in a professional manner.
• Support organization of meals, office events, and vendor relationships.

Core Competencies:

• Analytical Thinking
• Information Management
• Attention to Detail
• Proactivity & Self-Motivation
• Facilitation
• Teamwork
• Strong attention to detail and organizational skills with proven ability to utilize online software and systems to maintain records
• Advanced proficiency in Microsoft Excel (formulas, lookups, table management)
• Self-motivated with the ability to seek direction and assistance as required
• Ability to manage multiple tasks and priorities
• Effective oral and written communications skills

Minimum Qualifications:

• Post-secondary education in Human Resources, Business Administration, or a related field preferred
• CHRP designation or active pursuit of CHRP designation considered an asset
• Proficient with computers and Microsoft office programs (ie: Word, Excel).
• Previous experience within Manufacturing, with an understanding of scheduling, vacation management and record maintenance an asset.
• Previous experience in a unionized context and applying collective agreement provisions

Working Conditions:

• Always work indoors.
• Temperatures are typically comfortable year-round.
• No exposure to outdoor weather, hazardous material or industrial noise.
• Quiet to moderate noise levels.

What we offer

We offer attractive working conditions and benefits to our employees and their families:

• Competitive salary
• Annual Variable Compensation
• Safety Shoe Allowance
• Professional Career Development opportunity
• Education Reimbursement & Training Opportunities
• Group Health insurance benefits
• Group Retirement pension plan
• Employee and Family Assistance Program

Why Join Us?

At Hartmann Packaging, we genuinely value our employees and are dedicated to supporting their well-being and professional growth. We offer a well-rounded benefits package that includes:
• Prescription Drug Coverage
• Extended Health Benefits
• Dental Care
• Vision Care
• Accidental Death & Dismemberment (AD&D) Insurance

We also provide additional perks designed to enhance your work-life balance and support your personal development:
• Supportive Work-Life Balance
• A ‘Random/Float Day’ Off
• Fun, Employee-Led Social Events
• Recognition Through Employee Awards
• Weekly Pay Schedule for Hourly Employees
• Allowance for Safety Boots and Prescription Glasses

...And so much more!
At Hartmann Packaging, we are committed to protecting your personal information during the recruitment process. By applying, you consent to the collection and use of your personal data—such as your name, contact details, resume, and other application materials—for the purpose of evaluating your qualifications and communicating with you throughout the hiring process. Your information will only be shared with internal team members involved in recruitment and will not be sold or shared with third parties. We take reasonable steps to safeguard your data and may retain it for future opportunities unless you request otherwise. For any questions or to access, correct, or delete your information, please contact our HR department.
In compliance with Ontario’s Bill 190, we confirm that this posting represents a current, existing vacancy within our organization.
Hartmann Packaging is an equal opportunity employer. We are committed to meeting the needs of applicants with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005. If you require accommodation at any stage of the hiring process, please contact our Human Resources team.