Human Resources Executive

Role Overview

The HR Executive will be responsible for managing end-to-end HR operations and recruitment activities for TAC Security's Canadian operations. The ideal candidate must have hands-on experience in Canadian hiring practices, employment standards, HR compliance, onboarding, employee engagement, and HR administration.

The candidate should have a strong understanding of Canadian federal and provincial employment laws, including employment standards, statutory benefits, termination requirements, workplace policies, and employee rights.

Key Responsibilities

1. Talent Acquisition & Recruitment

• Manage end-to-end recruitment for technical and non-technical positions across Canada.
• Source, screen, interview, and coordinate the selection of candidates for cybersecurity, IT, sales, marketing, finance, and corporate functions.
• Work closely with hiring managers and global leadership to understand hiring requirements.
• Post job openings on LinkedIn, Indeed, and other Canadian recruitment platforms.
• Conduct preliminary interviews, salary discussions, reference checks, and offer negotiations.
• Prepare employment offers and coordinate employment agreements in line with applicable Canadian laws.
• Maintain recruitment trackers, candidate databases, and hiring reports.
• Develop talent pipelines for cybersecurity professionals, including AppSec, VAPT, GRC, SOC, and product engineering roles.
• Ensure recruitment practices comply with applicable Canadian human rights, accessibility, and privacy requirements.

2. Canadian Labour Laws & Employment Compliance

• Maintain working knowledge of Canadian federal and provincial employment legislation.
• Ensure HR policies, employment contracts, working hours, leave administration, and termination processes comply with applicable laws.
• Understand the Canada Labour Code and provincial employment standards legislation, including Ontario's Employment Standards Act, 2000, where applicable.
• Support compliance with minimum wage, overtime, statutory holidays, vacation entitlements, and protected leaves.
• Coordinate employment documentation, probation reviews, disciplinary actions, and employee separations.
• Maintain awareness of applicable human rights, workplace harassment, occupational health and safety, and privacy legislation.
• Coordinate with external legal and payroll advisers on complex employment matters.

3. HR Operations & Employee Lifecycle Management

• Manage employee onboarding, induction, documentation, and orientation.
• Maintain employee records, employment agreements, and HR databases.
• Handle attendance, leave management, employee grievances, and HR queries.
• Coordinate probation reviews, confirmations, performance improvement plans, and employee exits.
• Prepare HR letters, including offer letters, employment verification letters, experience letters, and separation documents.
• Ensure employee records are maintained confidentially and in accordance with applicable privacy laws.
• Coordinate with the Global HR team to implement consistent HR policies across international offices.

4. Canadian Payroll & Benefits Coordination

• Coordinate monthly Canadian payroll processing with Finance and external payroll providers.
• Maintain payroll inputs, including attendance, leaves, salary revisions, bonuses, and deductions.
• Understand statutory payroll requirements, including:
• Canada Pension Plan (CPP)
• Employment Insurance (EI)
• Canada Revenue Agency (CRA) payroll deductions and remittances
• T4 slips and Records of Employment (ROE)
• Support employee benefits administration, health insurance, and retirement plans.
• Coordinate final settlements and statutory payments during employee exits.
• Assist with payroll reconciliations and employee compensation queries.

5. Employee Relations & Engagement

• Act as the primary HR point of contact for employees based in Canada.
• Address employee concerns, workplace grievances, and policy-related queries.
• Support employee engagement, retention, and performance management initiatives.
• Coordinate employee feedback sessions, town halls, and internal communications.
• Support conflict resolution and workplace investigations in collaboration with senior HR leadership.
• Promote a positive, inclusive, and compliant workplace culture.

6. HR Reporting & Global Coordination

• Prepare monthly HR reports covering recruitment, attrition, headcount, attendance, and employee engagement.
• Maintain accurate HR dashboards and recruitment trackers.
• Coordinate with HR leadership in India and other international locations.
• Support workforce planning, organizational restructuring, and HR process improvements.
• Ensure timely communication between Canadian employees, management, and the Global HR team.

Required Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• 2-4 years of HR experience, preferably including Canadian HR operations and recruitment.
• Strong practical knowledge of Canadian employment standards and HR compliance.
• Proven experience managing end-to-end recruitment within Canada.
• Experience hiring IT, cybersecurity, SaaS, or technology professionals is highly preferred.
• Familiarity with Canadian payroll, statutory deductions, employee benefits, and employment documentation.
• Experience with HRMS, ATS, LinkedIn Recruiter, Indeed, and Microsoft Office.
• Excellent communication, interpersonal, organizational, and problem-solving skills.
• Ability to work independently and coordinate with global stakeholders.