Inbound and WIP Inventory Coordinator

POSITION: Inbound & WIP Inventory Coordinator REPORTS TO: Director of Manufacturing

We are looking for an Inbound & WIP Inventory Coordinator (Manufacturing) to join our Manufacturing team! The Inbound & WIP Inventory Coordinator (Manufacturing) is responsible for arranging incoming grain deliveries, data entry and accuracy into our Systems, for the tracking of WIP grain products, and for coordinating the grain byproducts to the appropriate recovery streams to maximize value.

OPPORTUNITY

We are looking for a team player to help plan, organize, and schedule the arrival of the incoming Grains. You will work closely with our buying and logistics teams to ensure that grain is on site as per production needs. You will have full ownership of the grain receiving process, data flows, data entry and KPIs for incoming grain. In addition, you will organize and maintain inventory of WIP and by products aiming to maximize recovery dollars. You are a team player who enjoys working cross functionally including direct interaction with the Production, Warehouse, Supply Chain, and Finance teams.

HERE IS WHO YOU ARE…

DRIVE & MOTIVATION

• You want to join a progressive family-owned company that is growing at a very fast pace
• You are a hard worker with a willingness to learn and help others
• You are motivated by the idea of building a positive culture

CHARACTER & ABILITIES

• You can work independently with minimal supervision or support
• You are a great problem solver and communicator who can solve problems and knows when to elevate issues.
• You can stay organized in a constantly evolving environment
• You can stay calm under pressure, and can consistently communicate as a representative of the company

KNOWLEDGE & SKILLS

• You have a strong manufacturing or warehousing background and understand product schedules, equipment breakdowns, and changing material.
• You have great verbal and written communication skills and are comfortable being the primary coordinator for 3rd party Grain delivery carriers.
• You demonstrate a high level of customer service and initiative to solve problems, being sensible to discern when to act immediately and when to escalate issues to leadership

EXPERIENCE

• You have at least 1-3 years of relevant experience working in a similar capacity, preferably in a food manufacturing environment

DETAILED DESCRIPTION OF DUTIES:

Planning and Coordination:

• Monitor weekly Grain receiving schedule to shift production needs to Grain arrivals. Communicate directly and in a timely manner to adjust Carrier delivery times that change versus the delivery schedule.

Inbound Grain Receiving:

• Own the execution of inbound grain receiving.
• Ensure receivers are prepared, samples are pulled immediately upon arrival, and documentation is completed accurately
• Verify adherence to SOPs for QC sampling, food safety, and lot traceability
• Intervene directly when breakdowns, staffing gaps, or equipment failures threaten unloading timelines
• Ensure receiving continuity during QC or staffing absences through cross-training and escalation

WIP Inventory Coordination

• Organization of WIP inventory, including physical and systems verifications
• Maximize the value for by product recovery for different waste streams
• Coordination with the Warehouse teams for waste products pick ups
• Ownership of grain traceability through production steps
• Back up support for Production Data, Metrics, and Dashboards

Problem Resolution:

• Address issues such as delayed shipments, rejected quality shipments, etc. with the production team and third-party carrier(s).
• Provide hands-on support to receiving teams during high-volume or disrupted periods.

Communication:

• Work closely with the Internal Procurement team to execute delivery schedule, flag carrier concerns, and work together to improve the process.
• Work closely with Supply Chain teams to maximize the waste recovery value
• Work closely with the finance team to find root causes for WIP inventory variances

Customer Service & Leadership:

• Act as the primary point of contact for Grain deliveries, addressing inquiries and resolving concerns related to deliveries.
• Back up for Production Supervisors as required providing shop floor priorities around production and WIP

Waste Reduction & Process Improvement

• Track waste across streams and implement process improvements to increase recovery
• Other duties as assigned.

OTHER …

• Available to work flexible shifts, holidays, weekends, and be on-call, as the job requires