Indigenous Engagement and Communication Coordinator

Aubin Consulting (Aubin) is an Indigenous-owned consulting firm working in Canada to deliver tailored and innovative solutions. Aubin pursues client relationships and projects that empower meaningful dialogues between Indigenous communities, government, and corporations. Aubin’s four core service areas include Indigenous and Stakeholder Engagement, Community Planning and Development, Strategic Planning, and Capacity Building.

ABOUT THIS ROLE

The Indigenous Engagement and Communication Coordinator provides foundational operational, logistical, and administrative support across Aubin’s community engagement and communications projects. Working closely alongside senior engagement specialists and project managers, this role focuses on end-to-end event coordination, participant communication support, logistical readiness, and community feedback documentation.

This role is ideal for an organized, relationally minded professional at the start of their career who is eager to learn consulting practices, values authentic community relationship-building, and respects cultural protocols.

WHAT YOU’LL OWN

Engagement Delivery & Participant Relations

• Coordinate event logistics for in-person and virtual engagement sessions, including booking venues, arranging catering, organizing AV equipment, and preparing sign-in sheets.
• Assist on-site during community workshops, open houses, and meetings with room setup, participant registration, tech support, and material distribution.
• Support participant outreach by tracking RSVPs, answering routine attendee inquiries, and updating contact databases across Nations, community members, and stakeholder groups.
• Provide active note-taking and audio transcription support during engagement sessions.
• Help input, organize, and code qualitative participant feedback and survey responses to support post-event reporting

Communications & Content Development

• Assist with formatting, proofreading, and printing participant-facing materials, including info sheets, display boards, agendas, workbooks, and presentations.
• Help prepare initial drafts of project updates, meeting summaries, and engagement documentation under the guidance of senior staff.
• Ensure all participant materials adhere to Aubin’s visual standards, Indigenous Style Guides, and cultural protocols.
• Support project teams with scheduling, task tracking, inventory of event supplies, and coordinating digital files.

Framework Stewardship & Community Relationship Building

• Shadow senior facilitators and engagement leads during community sessions to build facilitation and public engagement skills.
• Act as a welcoming, culturally respectful point of contact for community members and event attendees.
• Learn and apply Aubin’s engagement frameworks, consultation ethics, and data management standards.

WHAT WE’RE LOOKING FOR

Education & Experience

• 1–2 years of entry-level experience in community outreach, event coordination, project support, communications, or administrative roles (volunteer, internship, and student leadership experience are welcome).
• Degree, diploma, or certificate in Indigenous Studies, Communications, Public Relations, Humanities, Social Sciences, Business or a related discipline (equivalent lived experience and community involvement will be considered).
• Prior experience living, working, or volunteering directly within First Nations or Métis communities, or in Indigenous-led initiatives, is highly valued.
• Basic familiarity with productivity software (e.g., Microsoft Office 365, Google Workspace) and interest in learning design or engagement platforms (e.g., Canva, SurveyMonkey, NVivo).

Skills & Competencies

• Relational Warmth & Respect: Natural ability to connect respectfully with diverse groups, demonstrating cultural humility and active listening.
• Organization & Detail: Strong organizational habits with the ability to manage task checklists, track logistics, and keep digital files orderly.
• Clear Communication: Sound written and verbal communication skills suitable for drafting meeting notes, emails, and community materials.
• Adaptability & Coachability: Eagerness to receive constructive feedback, learn new methodologies, and support team members in dynamic project settings.
• Reliability: Self-motivated and dependable, especially when assisting with time-sensitive field preparations.

ROLE REQUIREMENTS

• Valid driver’s licence (non-GDL) with a clean driver abstract.
• Fluent in English (oral and written); knowledge or conversational ability in Cree, Blackfoot, Dene, Stoney, Michif, or other Indigenous languages is an asset.
• Must hold Canadian Citizenship, Permanent Residence, or Refugee Status.
• Physical capability to lift and transport event supplies, flip charts, display banners, and presentation equipment (up to 40–50 lbs).
• Willingness to complete a background/criminal record check upon a conditional offer of employment (costs covered by Aubin) for community and on-site access.

WORK ENVIRONMENT & TRAVEL

Aubin’s corporate head office is located on the Tsuut’ina Nation. We also have a location in the southeast quadrant of Calgary. Staff may be required to operate from either location depending on project needs. The Engagement & Communications Coordinator is expected to conduct regular field engagements, community visits, and participant-facing events as a core part of their work. Travel throughout Alberta and Canada — including overnight and multi-day stays — is a meaningful and expected component of this role.