International Logistics Coordinator

WHO YOU ARE:

We are looking for an International Logistics Coordinator to join our team! The International Logistics Coordinator plays a key role in managing Ardene’s international shipments, with a primary focus on direct origin-to-destination shipments across the Middle East and Venezuela. This role oversees the end-to-end logistics process, including shipping documentation, vendor follow-ups, shipment coordination, and invoice auditing. This is a temporary contract for a maternity leave replacement. Responsibilities include, but are not limited to:

Direct Origin-to-Destination International Logistics (Primary Focus)

• Global Shipment Tracking & Visibility: Maintain daily In-Transit status reports and manage tracking boards (including Trello) to monitor direct origin shipments bound for international destinations (Middle East and Venezuela).
• International Trade Compliance & Auditing: Request, verify, and audit critical export/import documentation from global suppliers prior to movement, including Commercial Invoices, Packing Lists, and Bills of Lading (BOL).
• International Vendor Follow-Up: Actively follow up with overseas suppliers to resolve document discrepancies, missing paperwork, or shipping delays.
• Digital Archiving: Maintain structured digital filing on shared network drives for international trade records (Invoices, Packing Lists, B255s, BOLs).

Canadian Inbound Imports & Local Operations (Backup Support)

• Domestic & Import Coverage: Provide cross-coverage for Canadian inbound shipments, local vendor orders, and imported goods arriving at domestic Distribution Centers (DCs).
• Local Compliance Verification: Inspect and archive local shipping documentation and product safety testing certificates (e.g., Children’s Product Certificates / CPC, Drop Ball Certificates).
• DC Receiving Administration: Serve as back-up support for generating and preparing LOAD numbers in internal systems for Distribution Center receiving schedules.

Transportation Invoice Audit & Accounts Payable

• Courier & Freight Audit: Review, reconcile, and log small-parcel and express carrier billing (e.g., Canada Post, Purolator) via weekly tracking logs.
• System Entry: Process approved freight and transport invoices through SageAPA for accounting reconciliation.

Vendor & Buyer Communication

• Cross-Functional Communication: Serve as the central communication link between buyers, international suppliers, and domestic vendors to resolve operational inquiries, request tracking numbers, and address supply chain bottlenecks.

WHAT YOU’LL NEED:

• Experience: 2–4 years in international supply chain, freight forwarding, or import/export logistics coordination.
• Focus Area: Strong understanding of direct origin-to-destination international shipping workflows and document compliance.
• Technical Skills: Proficiency in MS Excel (shipment tracking & invoice logs), SageAPA (or AP invoice processing workflows), and visual tracking platforms (Trello).
• Core Competencies: High attention to detail, proactive multi-vendor follow-up, and strong problem-solving skills across international time zones.

Artificial intelligence (AI) may be used to support certain stages of our recruitment process, such as reviewing applications. AI is used as a tool to assist our hiring team and does not make hiring or rejection decisions. All employment decisions are made by Ardene's recruitment team.

Ardene is an equal opportunity employer, and as such, does not discriminate in hiring or terms and conditions of employment on the basis of an individual’s race, ancestry, color, place of origin, religion, gender, gender identity, citizenship, age, sexual orientation, disability, national origin, family status, marital status or any other characteristic protected by applicable laws. Accommodations for people with disabilities are available upon request for candidates taking part in all aspects of the selection process. Selection decisions are solely based on job-related factors.