Judicial Clerk

Job Information
Job Title: Judicial Clerk/ Senior Judicial Clerk
Job Requisition ID: 80859
Ministry: Justice
Location: St. Paul and Vermilion
Full or Part-Time: Full Time
Hours of Work: 36.25
Permanent/Temporary: Permanent, Temporary and Wage
Scope: Open Competition
Closing Date: Open until suitable candidate found
Classification: Judicial Clerk / Senior Judicial Clerk
Salary: Judicial Clerk (JC):

$2,090.70 to $2,645.40 bi-weekly ($54,567 - $69,044/year)

$28.84 to $36.49 hourly

Senior Judicial Clerk (Sr. JC):

$2,308.09 to $2,920.47 bi-weekly ($60,241- $76,224/year)

$31.84 to $40.28 hourly

About Us

Build a career with Court and Justice Services! We offer employee support, career growth, competitive salaries, and comprehensive benefit packages!

The Alberta Public Service provides a comprehensive total compensation package. For more information and to calculate your potential total compensation as a Judicial Clerk, visit Government of Alberta - Pay Benefits / Careers Research

Curious about joining the Alberta Public Service? Click here: https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.

The Court and Justice Services Division provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Court and Justice Services provides various programs and services including educating and helping Albertans finding solutions for legal issues and navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta. To learn more about Court and Justice Services please visit: https://www.alberta.ca/court-and-justice-services.aspx

This competition will be used to fill current and future vacancies for wage, temporary and permanent Judicial Clerk positions in St. Paul and Vermilion, Alberta. Wages/casual/on-call positions have no guaranteed hours of work.

Role Responsibilities

The Court and Justice Services Division is looking for motivated, hardworking, and reliable individuals to join their team as Officers of the Court! Success in this role requires a strong sense of integrity, the ability to thrive in a fast-paced environment, and a passion for helping Albertans navigate the court system. We are currently creating a pool of qualified professionals for this highly respected role in the justice system.

These roles are in St. Paul and Vermilion, AB in the Alberta Court of Justice and the Court of King’s Bench. To learn more about these two levels of court please visit the links below:

Court of King’s Bench: https://albertacourts.ca/qb/areas-of-law
• Criminal
• Civil
• Family
• Divorce
• Wills & Estates / Bankruptcy

Alberta Court of Justice: Alberta Court of Justice (albertacourts.ca)
• Traffic
• Civil
• Criminal
• Family and Youth

As a Judicial Clerk, you will represent the administration of court in a responsible and professional manner that reflects the fair and equitable delivery of justice in Alberta. The shifting priorities between the courtroom and assisting the public and lawyers at the counter provides variety on a daily basis.

In this essential role, you will professionally represent the court administration, ensuring fair and equitable justice delivery. Your duties will involve a mix of courtroom, counter, and office tasks, including:

• Managing administrative processes in civil and criminal court proceedings
• Maintaining court records and decorum, operating the digital recording system
• Handling exhibits, liaising with judiciary, lawyers, police, and the public
• Filing documents in line with Alberta Rules of Court and relevant statutes
• Assisting the public and legal community both in-person and over the phone
• Performing data entry, court order processing, and general office duties
• Acting as a non-presiding Justice of the Peace, conducting bail releases
• Performing Commissioner of Oaths duties after passing a required test
• Managing databases and facilitating appearances, both in-person and online.

Travel to circuit court locations is a requirement of this role in regional locations. This may require travel in inclement weather. To view the location of regional base and circuit points please visit https://www.albertacourts.ca/pc/court-practice-and-schedules/locations-map

To view videos and learn more about becoming a Judicial Clerk and how you can support Alberta’s justice system please visit https://www.alberta.ca/become-a-judicial-clerk.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting, and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines.

Qualifications

Judicial Clerk: A High School diploma with 6 months of workplace experience

Equivalency: Two-way

• Some workplace experience or education considered based on 1-year of experience for 1-year of education; or 1-year of education for 1-year of experience.

Senior Judicial Clerk: A High School diploma with 18 months of related experience, including 18 months of directly related experience as a Judicial Clerk and the successful completion of the departmental Judicial Clerk training program.

Equivalency: Two-way

• Completion of an external Judicial Clerk training program and 12 months of experience.
• Some workplace experience or education considered based on 1-year of experience for 1-year of education; or 1-year of education for 1-year of experience.

Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary.

Related experience that will be considered is as follows:
• Experience as a Court or Counter Clerk
• Experience in an administrative role working in a Courthouse.
• Experience working in a legal environment in roles such as a Paralegal, Legal Assistant or Administrative Support
• Experience in office administration.
• Experience in administrative support.
• Experience working in a customer service role where you had to de-escalate situations. For example, with an airline, banks, hospitals, schools or as a first responder.
• Experience handling cash or accepting payments in roles such as a cashier or clerk.

Assets and Preferences will be considered as follows:
• Experience as a Judicial Clerk or Legal Assistant/Paralegal is preferred.
• A Legal Assistant or Paralegal Certificate or Diploma is considered an asset.
• Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.
• Experience handling cash or accepting payment from clients as a cashier, or at a counter at a registry or bank will be considered an asset.
• Experience using cloud-based conferencing technology will be considered an asset (for example Cisco based platforms, Microsoft 365, etc.).
• Experience working for at least six months in a bi-lingual customer service or administrative role will be considered an asset.
• Experience using digital or cloud-based filing systems.
• Five or more years of experience working in a customer service role.

This position will require the successful candidate to obtain a Non-Presiding Justice of the Peace appointment. Canadian citizenship is required in order to obtain a Non-Presiding Justice of the Peace appointment. A Commissioner for Oath appointment may also be required.

If you are considered for a bilingual Judicial Clerk position a French language proficiency test will be administered at the time of the interview to assess the candidate’s ability to speak, read and write fluently.

As part of the selection process, candidates will be asked to complete a typing assessment to verify keyboarding proficiency. Applicants must demonstrate a minimum typing speed of 40 words per minute (WPM) with at least 90% accuracy to meet the requirements of the position.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work:

Full time Judicial Clerk positions work 36.25 hours per week, Monday to Friday. Overtime is often required with little or no notice as courts may run late.

Travel:
A valid Driver’s License (class 5) with no restrictions and a reliable vehicle are required for travel to circuit Court locations in our regional offices. A driver’s abstract may be required. This may require travel in inclement weather.

Other Job Requirements:
This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs.

Final candidates for this position will be asked to undergo security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Other Information:
If you completed a practicum placement with Court and Justice Services, please document on your resume and include your practicum supervisor/manager as part of your reference when requested.

Internal candidates are encouraged to discuss the option of a temporary assignment with their current supervisor.

Links and information on what the GoA has to offer to prospective employees.
• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Application Requirements:

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies. You will also be required to answer pre-screening questions at the time of application.

In your resume, please include date ranges (month and year) associated with all education and work experience. Please also indicate whether your work experience was casual, part-time (PT) or full-time (FT).

Ex: Legal Assistant: January 2016 – June 2019 (FT, 5 eight-hour shifts/week).

Failure to provide or complete the above requirements may result in your application not being considered.

Resources for applicants:

• Apply for Jobs with the Alberta Public Service: Find a job | Alberta.ca
• Understanding the Alberta Public Service Hiring Process: Recruitment principles | Alberta.ca
• ALIS: Look for Work in Alberta and build your work search skills - alis

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Abhishek Sharma at [email protected]