Judicial Clerk/Senior Judicial Clerk (Open Talent Pool)

Job Information
Job Title: Judicial Clerk/Senior Judicial Clerk (Open Talent Pool)
Job Requisition ID: 78727
Ministry: Justice
Location: Edmonton, Calgary, Camrose, Drumheller, Fort McMurray, Fort Saskatchewan, Grande Prairie, High Level, High Prairie, Hinton, Leduc, Lethbridge, Medicine Hat, Peace River, Red Deer, Sherwood Park, St. Albert, St. Paul, Stony Plain, Vermilion and Wetaskiwin.
Full or Part-Time: Full-Time and Part-Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent, Temporary and Wage
Scope: Open Competition
Closing Date: Open until suitable candidate(s) selected.
Classification: Judicial Clerk/Senior Judicial Clerk
Salary: ​
Judicial Clerk (JC):
$2,090.70 to $2,645.40 bi-weekly ($54,567 - $69,044/year)
$28.84 to $36.49 hourly

Senior Judicial Clerk (Sr. JC):
$2,308.09 to $2,920.47 bi-weekly ($60,241- $76,224/year)
$31.84 to $40.28 hourly

Eligible employees who live and work in northern Alberta may be eligible to receive additional compensation. Please visit https://myaps.alberta.ca/Pages/My-HR/Compensation-Pay/Northern-Alberta-employee-programs.aspx

Build a career with Court and Justice Services! We offer employee supports, career growth, competitive salaries, and comprehensive benefit packages!

The Alberta Public Service provides a comprehensive total compensation package. For more information and to calculate your potential total compensation as a JC, visit https://researchapscareers.alberta.ca/careers

Curious about joining the Alberta Public Service? Click here: https://www.alberta.ca/about-the-alberta-public-service

The Court and Justice Services Division provides a wide range of resolution and court services for people involved in legal disputes. In collaboration with the courts of Alberta, Court and Justice Services provides various programs and services including educating and helping Albertans finding solutions for legal issues and navigating the court system, offering programs at no cost or a nominal charge, and administrative support to all courts in Alberta. To learn more about Court and Justice Services please visit: https://www.alberta.ca/court-and-justice-services

This competition will be used to fill current and future vacancies for wage, temporary and permanent positions in various locations across the province of Alberta. Wages/casual/on-call positions have no guaranteed hours of work.

Candidates who are successful in the selection process will be placed in a talent pool for the location(s) they have identified in the application process. The number of positions to be filled has not been identified at this time.

Role Responsibilities

The Court and Justice Services Division is seeking motivated, hardworking, and reliable individuals to join their team as Officers of the Court! Success in this role requires a strong sense of integrity, the ability to thrive in a fast-paced environment, and a passion for helping Albertans navigate the court system. We are currently creating a pool of qualified professionals for this highly respected role in the justice system throughout Alberta.

These roles are located in various locations across the province in the Alberta Court of Justice and the Court of King’s Bench. To learn more about these two levels of court please visit the links below:

Court of King’s Bench: https://albertacourts.ca/kb/home
• Criminal
• Civil
• Family
• Divorce
• Wills & Estates / Bankruptcy

Alberta Court of Justice: https://albertacourts.ca/cj/home
• Traffic
• Civil
• Criminal
• Family and Youth

In this essential role, you will professionally represent the court administration, ensuring fair and equitable justice delivery. Your duties will involve a mix of courtroom, counter, and office tasks, including:

• Managing administrative processes in civil and criminal court proceedings
• Maintaining court records and decorum, operating the digital recording system
• Handling exhibits, liaising with judiciary, lawyers, police, and the public
• Filing documents in line with Alberta Rules of Court and relevant statutes
• Assisting the public and legal community both in-person and over the phone
• Performing data entry, court order processing, and general office duties
• Acting as a non-presiding Justice of the Peace, conducting bail releases
• Performing Commissioner of Oaths duties after passing a required test
• Managing databases and facilitating appearances, both in-person and online

This competition will also be used to fill positions in the Provincial Hearing Office (PHO). The PHO operates 365 days per year in Edmonton and Calgary. This includes days, nights, weekends and statutory holidays, for which you are compensated accordingly with holiday pay, banked holiday time and evening and weekend premiums. Shifts are scheduled on a six days on, three days off rotation and could include any combination of the following shifts: 3 days, 3 nights, and 3 days off. Candidates interested in the PHO would require availability for all shifts.

Travel to circuit court locations is a requirement of this role in regional locations. This may require travel in inclement weather. Some circuit locations also require flying in small aircrafts. To view the location of regional base and circuit points please visit https://albertacourts.ca/cj/court-practice-and-schedules/locations-map/location-detail/page/2

To view videos and learn more about becoming an Officer of the Court and how you can support Alberta’s justice system please visit https://www.alberta.ca/become-a-judicial-clerk

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines.

Qualifications

JC: A high school diploma plus a minimum of six months of workplace experience.

Equivalency: Some workplace experience or education considered based on 1-year of experience for 1-year of education; or 1-year of education for 1-year of experience.

Related experience that will be considered is as follows:

• Experience as an Officer of the Court
• Experience in an administrative role working in a Courthouse
• Experience working in a legal environment in roles such as a Paralegal, Legal Assistant or Administrative Support
• Experience in office administration
• Experience in administrative support
• Experience working in a customer service role where you had to de-escalate situations. For example, with an airline, banks, hospitals, schools or as a first responder.
• Experience handling cash or accepting payments in roles such as a cashier or clerk

Sr. JC: A high school diploma plus a minimum of 18 months of related experience, including 18 months of directly related experience as a Judicial Clerk and the successful completion of the departmental Judicial Clerk training program.

Only candidates possessing JC experience may be considered at the higher classification level and salary.

Equivalency: Completion of an external Judicial Clerk training program and 12 months of experience.
Some workplace experience or education considered based on 1-year of experience for 1-year of education; or 1-year of education for 1-year of experience.

Assets and Preferences will be considered as follows:
• Experience as a JC or Legal Assistant/Paralegal is preferred
• A Legal Assistant or Paralegal Certificate or Diploma is considered an asset.
• Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.
• Experience handling cash or accepting payment from clients as a cashier, or at a counter at a registry or bank will be considered an asset.
• Experience using cloud-based conferencing technology will be considered an asset (for example Cisco based platforms, Microsoft 365, etc.).
• Experience working for at least six months in a bi-lingual customer service or administrative role will be considered an asset.
• Experience using digital or cloud-based filing systems.
• Five or more years of experience working in a customer service role.

This position may require the successful candidate to obtain a Non-Presiding Justice of the Peace appointment. Canadian citizenship is required in order to obtain a Non-Presiding Justice of the Peace appointment. A Commissioner for Oath appointment may also be required.

If you are considered for a bilingual position a French language proficiency test will be administered at the time of the interview to assess the candidate’s ability to speak, read and write fluently.

As part of the selection process, candidates will be asked to complete a typing assessment to verify keyboarding proficiency. Applicants must demonstrate a minimum typing speed of 40 words per minute (WPM) with at least 90% accuracy to meet the requirements of the position.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Full time positions work 36.25 hours per week, Monday to Friday. Overtime is often required with little or no notice as courts may run late.

Locations: Edmonton, Calgary, Camrose, Drumheller, Fort McMurray, Fort Saskatchewan, Grande Prairie, High Level, High Prairie, Hinton, Leduc, Lethbridge, Medicine Hat, Peace River, Red Deer, Sherwood Park, St. Albert, St. Paul, Stony Plain, Vermilion and Wetaskiwin.

Travel:
A valid Driver’s Licence (class 5) and a reliable vehicle are required for travel to circuit Court locations in our regional offices. A driver’s abstract may be required. This may require travel in inclement weather. Some circuit locations also require the candidate to be comfortable flying in small aircrafts.

Other Job Requirements:
This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs.

Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Other Information:
If you completed a practicum placement with Court and Justice Services, please document on your resume and include your practicum supervisor/manager as part of your reference when requested.

Internal candidates are encouraged to discuss the option of a temporary assignment with their current supervisor.

The talent pool process involves the following steps: application, interview, and referral. Candidate screening and interviews will occur periodically throughout the job posting. Interviews will be conducted virtually, with accommodations available upon request. Successful candidates will be placed in a talent pool, qualifying them for future opportunities. You may be contacted for permanent, temporary, or wage positions in your preferred location. Your application will remain active for twelve months from the date of your interview.
https://www.alberta.ca/alberta-public-service-jobs.aspx

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Application Requirements:

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies. You will also be required to answer pre-screening questions at the time of application.

In your resume, please include date ranges (month and year) associated with all education and work experience. Please also indicate whether your work experience was casual, part-time (PT) or full-time (FT).
Ex: Legal Assistant: January 2016 – June 2019 (FT, 5 eight-hour shifts/week).

Failure to provide or complete the above requirements may result in your application not being considered.

Please note communication from this competition will be done via email. Please provide an email address and ensure you are checking your email (including junk mail) regularly for messages citing Job Requisition #78727
Resources for applicants:

• Apply for Jobs with the Alberta Public Service: Job application resources | Alberta.ca
• Understanding the Alberta Public Service Hiring Process: Alberta Public Service recruitment principles | Alberta.ca
• ALIS: Alberta careers, learning, and employment information - alis

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Abhishek Sharma at [email protected].

Apply now so we can count you in on the Government of Alberta Talent Pool to be an Officer of the Court!