Lease Administration Coordinator - Contract

Who We Are

Becoming experts on beer doesn't happen overnight. Since 1927, The Beer Store has been part of communities across Ontario, growing into an integrated business that includes Ontario's largest beer retailer, a leading beverage distributor, and a trusted partner in beverage alcohol recycling and stewardship. Our success is driven by the people behind our business. Across our Retail Stores, Distribution Centres, Draught Services, Customer Experience Centre, and Corporate Office, our team brings passion, expertise, and a commitment to exceptional service every day. We are proud to foster a respectful and inclusive culture where diverse perspectives and experiences help us grow, innovate, and succeed together. Whether we're supporting our customers, advancing sustainability initiatives, giving back to our communities, or creating a safe and welcoming workplace, we are united by a shared commitment to doing what's right. Recognized as one of Canada's Greenest Employers in 2025 and 2026, The Beer Store continues to build on a proud legacy while investing in the future, and we're always looking for talented people to join us on that journey.

The Role

We are currently seeking a Lease Administration Coordinator - Contract, reporting to the Supervisor, Leasing. This is afull-time, 12-month contract opportunity. This role will be responsible for administering the The Beer Store (TBS) & Brewers Distributors Ltd (BDL) lease software (ProLease) and ensuring accurate processing of Common Area Maintenance (CAM) and Realty Tax reconciliation statements for leased stores. The candidate will manage property administration tasks including budget analysis, rent roll maintenance, and forecasting/reporting for rent, CAM, and tax budgets. Additionally, this position involves tracking lease renewal critical dates and coordinating the review and execution of key real estate documents such as leases, lease amendments, estoppels/tenant acknowledgements, and non-disturbance agreements.

Location

Our Corporate Office is currently located in Bolton, ON. This is a field-based role with visits to the office on an as-needed basis. Important Note: As part of our continued growth, we are relocating our Corporate Office to Milton, ON with a planned entry at the end of 2027. Following the transition, any required office attendance will be at the Milton location.

What You'll Be Doing

• Review and abstract new and renewal lease documents, capturing critical data in ProLease
• Compile lease renewal exercise letters and conduct high-level lease reviews for renewal planning
• Monitor and communicate critical lease dates across all TBS/BDL locations
• Process monthly rent rolls in accordance with lease obligations
• Coordinate lease commencement documentation for new and relocated locations
• Reconcile rent, CAM, and realty tax statements, including managing negotiated pre-set rates and complex CAM procedures
• Process Ontario municipal tax bills and additional landlord invoices (utilities, snow removal, property maintenance) in a timely manner
• Manage and reconcile the operating budget and annual property tax, CAM, and rent budgets, including quarterly forecasts and detailed analysis
• Drive continuous process improvements and support CAM auditing through coordination with external resources
• Perform other related duties and projects as assigned
  

Who You Are - Your Knowledge, Skills & Experience

Education

• Post-Secondary Education in Business Administration

Experience

• A minimum of 5 years experience in Real Estate and/or Retail Leasing
• Experience with budget preparation and property administration
• Previous experience with SAP is desired

Skills

• Knowledge of commercial real estate tax
• Knowledge of calculating CAM for reconciliation purposes
• Knowledge of calculating & tracking invoices and payments of them
• Lease experience/extrapolation skills as it relates to lease abstracts and CAM/Property Tax reconciliations
• Advanced computer skills including Word, Excel, and PowerPoint (Excel level: formula development and macros)
• Strong communication, negotiation, and conflict resolution skills
• Excellent analytical and organizational skills
• Strong interpersonal-skills to build and maintain relationships with landlords, third-party tenants, legal counsel, and various internal stakeholders

Compensation

Salary range? Yup, we’ve got one: $27.03 - $33.79 CAD per hour. But here’s the real deal - if you’re the perfect brew of experience, skills, and personality, we’re open to exploring beyond the range. Tell us what you’re working with, and let’s pour over it together.

What We Offer

Our success as an organization is a result of our commitment to our greatest strength…our people! We believe that any opportunity we can provide to help further your career growth and development is an investment in not only your individual success, but our overall success as a business.

We work to recognize you in meaningful ways including a competitive compensation, incentive pay, a flex health benefits program, employee & family assistance program, defined pension plan with company matching, recognition programs, tuition reimbursement program, hybrid work arrangement, generous paid time off and summer hours program, employee special offers, and a casual dress and work environment.

*Benefits and perks are dependent upon role and status and are subject to change at the sole discretion of the company.

Equal Opportunity Employer

We are committed to providing a respectful and empowering workplace that values our greatest resource, our people. Diversity, Equity, Inclusion & Belonging are essential components of our culture that empower us to meet the needs of our employees, customers and communities. We welcome applicants from all backgrounds including racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, 2SLGBTQIA+ persons, and any other characteristic. We’re an equal opportunity employer and provide employment accommodation in accordance with provincial legislation. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation at any stage of the recruitment process.

We genuinely thank you for your interest in this opportunity with us. Due to the high volume of applications we receive, only applicants selected for an interview will be contacted.