Lease Administrator

Req ID: 28162
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 11/23/2026

Job Summary

Provide comprehensive administration of numerous real estate agreements involving the City. Responsible for tracking and reporting requirements pertaining to rent collection / payments and operating cost reconciliation. Responsible for supporting the City’s Departmental initiatives that pertain to provisions of Realty Services data to support project deliverables. Liaise with landlords, tenants, City departments, other Municipalities and Regions.

Duties and Responsibilities

• Provide comprehensive administration of leases, licenses, management and operation agreements, joint use and cost sharing agreements, encroachment agreements, easements, and consents to enter.
• Abstracting Realty agreements and uploading in the Realty administration system SAP-REFX.
• Review and analyze agreements to ensure that payment of rent, license fees, realty taxes, utilities, etc. is received on a timely basis while ensuring the tenant is billed in accordance to the legal document at all times.
• Track payment dates and complete all administrative and legal steps necessary to collect rent arrears.
• Help facilitate accurate financial and operational reporting.
• Produce and maintain records and estimates regarding budget forecasting, accruals, corporate grants, receivables, payables, loan payments, etc., and communicate this information to Corporate Finance and other City Departments as required.
• Responsible and accountable for the collection of cheques, recording, balancing official deposit receipts and depositing City funds in accordance with the City’s Corporate policies and procedures.
• Provides ad hoc assistance on projects/initiatives within the unit/team.
• Provide ongoing support to leadership and expertise to property staff relating to lease interpretation and tenant queries.

Skills and Qualifications

• Post Secondary degree, preferably in accounting, finance, real estate administration or law.
• Minimum 2 years’ experience in Lease Administration.
• Working understanding of commercial lease terminology with an ability to apply this understanding in performing job responsibilities.
• Advanced knowledge in Word, Excel, Outlook.
• Experience with SAP is considered an asset.
• Exposure to computer keyboards and screens. Primarily office environment.

Hourly Rate/Salary: $ 70,807.00 - $ 94,410.00
Hours of Work: 35
Work Location: Civic Centre

Hybrid Workplace
Department/Division/Section: CPS/Corporate Services Dept , CPS/Corporate Business Services Division , Realty Services
Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

Applicants applying to this posting may be considered for the same position(s) should another vacancy occur within six months from the date of this posting unless the requirement to repost is expressed differently in a Collective Agreement.

If you are selected for an interview you are expected to disclose all current positions held in the City, whether full time or part time.

All personal information is collected under the authority of the Municipal Act.

AI (Artificial Intelligence)

The City of Mississauga may use artificial intelligence (AI) technology in sourcing and/or screening candidates for some positions; however, it is not used in selecting final candidates

Candidates are expected to complete interviews independently to ensure an equitable assessment. The use of AI-generated responses, AI assistants, transcription tools, or third-party coaching technologies during interviews is prohibited, unless supported by an approved accommodation and may result in disqualification from the recruitment process.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [email protected] citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.