Legal Assistant, Intellectual Property - Patents

Permanent Position – Hybrid

The successful candidate will independently manage the daily activities of a team of lawyers in the Intellectual Property group. They will be collaborative, professional, adaptable and positive and interested in their work. This role has a dual reporting relationship with the Professionals in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs.

Primary Responsibilities:

• Manage daily patent prosecution deadlines and advise professionals of upcoming actions.
• Prepare, review, and file patent applications and prosecution documents with the USPTO, CIPO, and WIPO, including National Phase, Continuation, Divisional, Continuation-in-Part, Utility, and Provisional applications.
• Prepare and process patent formalities, including Declarations, Assignments, Powers of Attorney, Information Disclosure Statements (IDS), and other supporting documentation.
• Review and respond to patent office correspondence, including filing receipts, publication notices, and office communications.
• Prepare client reporting correspondence, status updates, and invoices; review billing proformas and respond to billing inquiries.
• Maintain accurate records and docketing information within patent management systems.
• Support professionals by managing routine inquiries and administrative responsibilities to ensure efficient practice operations.
• Collaborate with clients, foreign associates, and members of the Intellectual Property team.
• Provide backup support to professionals and team members as required.
• Perform other duties as assigned.

Required Knowledge and Experience:

• Completion of a post-secondary Legal Assistant or Law Clerk course
• Minimum of 5+ years’ experience as an Intellectual Property Legal Assistant
• Solid working experience with Patents and Patent Prosecution.
• Strong understanding of filing requirements with CIPO, USPTO, WIPO, etc.
• In-depth understanding of business and legal terminology.
• Solid computer skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
• Experience working with Elite 3E, iManage Work, etc.

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

NO AGENCIES, PLEASE.