Mechanical Project Coordinator - Commercial Risk

Role Summary

The Mechanical Project Coordinator, Commercial Risk leverages their mechanical project experience to support risk management initiatives across Modern Niagara's project portfolio. This is a unique opportunity for an experienced Mechanical Project Coordinator to broaden their expertise in commercial risk management while gaining exposure to projects across Canada. Working across a diverse project portfolio, you will gain exposure to all stages of project delivery and collaborate with senior leaders. This role assists with contract administration, risk tracking, claims documentation, and commercial governance activities while providing valuable insight into project delivery challenges across the organization.

Why This Role Matters to Modern Niagara

Effective commercial risk management relies on accurate information, strong documentation, and proactive coordination. This role supports project teams and leadership by monitoring contractual obligations, maintaining key commercial records, tracking risks and claims, and providing critical reporting that helps protect Modern Niagara's interests and support successful project outcomes. It also provides an opportunity for experienced Mechanical Project Coordinators to broaden their expertise and contribute to project success across a diverse portfolio of work.

Key Impact / Purpose

• Support effective commercial risk management through accurate tracking, reporting, and documentation.
• Help project teams maintain compliance with contractual obligations and corporate risk policies.
• Improve visibility into project risks, opportunities, claims, and disputes across the organization.
• Support leadership and Project Advisory Committees with information required to assess and mitigate commercial risk.

Duties and Responsibilities:

• Coordinate with project teams to support timely execution of contractual obligations and adherence to project schedules.
• Maintain and administer contract databases, including key contract terms, supplemental conditions, expiration dates, and amendments.
• Support the preparation, review, and tracking of formal project correspondence, including notices, requests, responses, and contractual communications.
• Maintain claims and dispute registers, tracking commercial issues throughout the project lifecycle.
• Monitor and maintain project risk and opportunity logs, identifying trends and systemic risks across the organization.
• Maintain accurate and complete records of contractual documents, correspondence, claims, disputes, and commercial communications.
• Organize contract files, amendments, project records, and supporting documentation for efficient retrieval and audit readiness.
• Support Project Advisory Committees in the assessment, management, and mitigation of commercial and contractual risks.
• Coordinate the preparation of reports, dashboards, and status updates for executive leadership and Project Advisory Committees.
• Monitor adherence to corporate risk management policies, procedures, and governance requirements.
• Assist with commercial reviews, risk assessments, and special projects as required.
• Collaborate with project teams, legal, procurement, finance, and operations stakeholders to support effective contract and risk management practices.

Must Haves:

• 3+ years of experience as a Project Coordinator within the mechanical contracting industry.

• Experience supporting commercial, institutional, healthcare, industrial, or large-scale mechanical construction projects.

• Experience maintaining project documentation, contract records, registers, and reporting tools.
• Understanding of contract administration, commercial risk management, and project lifecycle processes.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• Strong written and verbal communication skills, including experience preparing and reviewing formal project correspondence.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to identify issues, analyze information, and support practical solutions.
• Strong stakeholder management and relationship-building skills.
• Self-motivated, proactive, and highly organized with the ability to work independently and collaboratively.

Nice to Haves:

• Experience supporting major infrastructure, ICI, or alternative delivery projects.
• Bachelor's degree in Engineering, Construction Management, Quantity Surveying, Finance, Business, or a related discipline.
• Experience working with project management, contract management, document control, or risk management software.
• Knowledge of contract management principles, commercial risk assessment methodologies, and project governance practices.
• Experience supporting claims management, dispute tracking, or commercial reporting activities.
• Experience working with executive-level reporting and governance committees.
• Familiarity with project controls, procurement, or contract compliance processes.

This is a new position. Expected annual compensation; $65,000 - $85,000.

Modern Niagara offers a competitive total compensation package including:

• Performance based bonus opportunities.
• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.

Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are
Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values
We value passion, initiative, determination, professionalism, and teamwork. Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara
We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at [email protected] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.