Medical Secretary, Obstetrics and Gynaecology

Sinai Health is looking for a Medical Secretary, Obstetrics and Gynaecology at Mount Sinai Hospital. As a Medical Secretary you will provide administrative and secretarial support to appropriate section head(s) and the department. The successful applicant will have an interest in providing trauma-informed care for our patient populations. Preference will be given to applicants who are clear in their ability to support us in this work

In this role you will:

• Co-ordinate meetings, maintains physician schedule
• Intake patients into system and prepare patient record prior to patient visit
• Prepare examining rooms on clinic days; maintain consultation rooms with necessary equipment and supplies
• Act as chaperone/assistant for physical examinations and procedures (e.g., biopsy, pap test), as required
• Input clinic billings for Mount Sinai, as required
• Prepare invoicing and remittance reports; monthly EDT submission to MOH
• Conduct follow up reconciliation of outstanding OHIP billing
• Books student seminars and clinical clerks teachings with Medical Education Office; arrange observer status
• Coordinate meetings with mentored students and forward evaluations to Medical Education Office; arrange all meetings (in and out of hospital) including dates and times for summer research students
• Book patient’s appropriate follow up appointments (post-ops, pre-ops, consults etc.) as well as new patient referrals (contact patients with dates/times) along with arranging interpreter if needed
• Flag abnormal and urgent results for physician and follow up with patient as per physician’s request
• Coordinate pre-op appointments with our office and PAU
• Input O.R. booking request on-line; update OR/EOPS patient waiting list
• Prepare new patient packages and OR packages as required
• Prepare daily clinic lists for physician and lab nurse; prepare weekly calendar for physician.
• Registering patients with correct HCN into Billing/Scheduling System (Accuro)
• Evaluation of daily mail and faxes.
• Answer telephones; retrieve voice mail messages and return calls in a timely manner; respond to internal and external inquiries within scope of responsibility and direct all calls appropriately to nursing staff, physician and laboratory
• Responsible for arranging CT scans, ultrasounds and all other requested tests ordered by physician
• Responsible for keeping consultation rooms stocked with necessary equipment; maintains and orders office stationary supplies
• Assist with research grant preparation, manuscripts & abstracts
• Maintain CVs, prepare annual Academic Activity Report and Points Document (AFP)
• Type draft medical/legal patient-related and personal correspondence as required
• Perform other duties consistent with the job classification as required

Job Requirements

Mandatory

• Successful completion of a college diploma preferably in the field of Office Administration or Business Administration from an accredited educational institution
• 2 years of experience in a secretarial role, preferably working in a clinic/health environment
• Applicants with proven equivalent and related training and experience may also be considered

Skills and Knowledge

• Proficient in Microsoft Word, Excel, Power Point, Outlook
• Medical dicta-typing skills
• Self-directed with an ability to make decisions and to exercise good judgment
• Superior organizational and time management skills with a flexibility to adjust to priorities
• Demonstrated professionalism and ability to work independently
• Effective verbal and written skills
• Demonstrated ability to work with a variety of individuals in a co-operative manner both independently and as part of a team
• Ability to work accurately and effectively in a fast pace/stress environment
• Demonstrated customer service skills and ability to sensitively communicate with patients/families in vulnerable situations
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within clerical support, apply now and let us know why you would be a great addition to our team.

This is a Temporary contract for up to [6] months.

Job Type: Temporary Part Time

Hours (subject to change): 37.5 hours per week

Vacancy Type: New Vacancy

Vacancies: 1

Employee Group: Non-Union