Operations & Executive Coordinator

About The New Industrial Corporation

The New Industrial Corporation ("The NIC") is an investment platform operating at the intersection of venture capital and infrastructure development. We back early-stage technology companies seeking to scale through revenue-generating facilities, and we serve as the active developer of those projects.

Our team brings together developers, investors, engineers, veterans, and company builders with a shared mission: to remove barriers to commercialization and deliver the infrastructure required for the next generation of industrial leaders.

Supported by leading venture capitalists and entrepreneurs, The NIC offers unparalleled exposure to high-profile transactions and engagement with some of the most influential figures in the industry.

The Role

We are seeking a highly organized and personable Operations & Executive Coordinator to keep The NIC running smoothly. The role blends finance administration, HR and people operations, executive support and event planning for a fast-growing team across Vancouver and New York.

This is a unique opportunity to join a new investment platform as an early contributor and to build the operating backbone of the firm as it grows.

Responsibilities

• Finance administration: preparing and tracking invoices, processing payables and expense reports, maintaining financial records, and coordinating with our external bookkeepers and accountants

• HR and people operations: onboarding and offboarding, maintaining HR records, coordinating benefits and payroll inputs, and supporting recruiting (interview scheduling and candidate communications)

• Executive support: managing partner calendars, booking flights, hotels and conferences, and organizing meeting logistics

• Events: planning company offsites, team events, and investor and portfolio company events

• General operations: managing vendors, software and IT accounts, office needs, contract filing and insurance renewals, and helping put simple, scalable processes in place

• AI support: learn, test and roll out new AI tools

• Actively contributing to overall business growth and company culture

Qualifications

Required

• Approximately 3 or more years of experience in office management, executive assistance, operations or finance administration, ideally at an investment or professional services firm

• Exceptionally organized, with strong attention to detail and the ability to manage many priorities at once

• Personable and professional, with sound judgment and discretion handling confidential information

• Strong skills in Microsoft Office; familiarity with Quickbooks software is an asset

• Demonstrated initiative, a grateful spirit, and resilience in a small, high-intensity team

• Willingness to adopt AI tools and adapt processes using AI for higher efficiency.

Preferred

• Experience in a small, fast-growing firm

• Experience with simple bookkeeping (Quickbooks) or payroll is an asset

• Understanding of AI tools

Why The NIC?

By joining The NIC, you will:

• Work closely with the partners and play a central role in how the firm operates.

• Help build the firm's operating processes from the ground up.

• Be part of a culture that values rigor, ownership, creativity, joy, and clarity of thought.

• Benefit from competitive compensation.

Compensation and benefits

• Base salary range: $60,000 - $85,000 , depending on experience

• Annual discretionary bonus

• Standard customary benefits package to be provided

How to Apply

Please submit your resume and cover letter to: [email protected]

In your cover letter, please tell us about a time you brought order to a busy, fast-moving environment.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

All applicants must be legally entitled to work in Canada. This job description is not intended to be exhaustive and may be revised at the employer's discretion. www.newindustrial.com