Payroll Administrator

Job Type: Full-Time, Permanent

Location: Burnaby, BC

Wage: $28.00–$33.00 per hour

Who Are We?

We are a proud Canadian company operating since 1993 and a well-established leader in Power Tools, Power Tool Accessories, Hand Tools, and related products.

We operate five retail stores, a Distribution Center, and Head Office, serving Contractors, Trades, Industrial users, and DIY customers. As we continue to grow, we are looking for talented individuals to join our team and grow with us.

Job Description

We are seeking an experienced, detail-oriented, and highly organized Payroll Administrator to join our Head Office team in Burnaby.

The successful candidate will be responsible for independently managing the full payroll cycle for employees across multiple locations, ensuring accurate and timely payroll processing, maintaining employee records, administering benefits, and ensuring compliance with applicable payroll legislation.

This position requires strong payroll knowledge, excellent problem-solving skills, and the ability to work independently while meeting strict deadlines.

Key Responsibilities

• Independently manage and process semi-monthly payroll for employees across all company locations, from initial data review through final payroll preparation and submission following management approval.
• Review, verify, and reconcile employee timesheets, regular hours, overtime, vacation, sick leave, statutory holidays, and other payroll-related entries.
• Enter and maintain employee information in Payworks, including new hires, terminations, salary changes, deductions, and other employee updates.
• Calculate and process payroll adjustments, corrections, retroactive payments, and additional payroll runs as required.
• Calculate and process final pay, vacation payouts, and Records of Employment (ROEs).
• Prepare and reconcile payroll reports, payroll registers, statutory deductions, and payroll-related journal entries.
• Prepare, reconcile, and process payroll remittances, ensuring statutory deductions are accurately calculated and remitted within required deadlines.
• Prepare, reconcile, and submit Workers' Compensation Board (WCB) reports and remittances, ensuring accurate assessable earnings and compliance with applicable provincial requirements.
• Administer employee benefits, including enrollments, terminations, coverage changes, and monthly reconciliations.
• Maintain accurate records of employee vacation, sick leave, overtime, and other leave balances.
• Respond to employee and management inquiries regarding payroll, deductions, benefits, and employment-related payments.
• Ensure payroll compliance with applicable federal and provincial legislation, including employment standards and statutory requirements.
• Prepare and reconcile year-end payroll reporting, including T4s and Relevé 1 slips, where applicable.
• Identify, investigate, and independently resolve payroll discrepancies in a timely manner.
• Maintain accurate and confidential employee payroll records.
• Perform other payroll-related and administrative duties as assigned.
• Perform additional accounting tasks as assigned.

Skills and Qualifications

• Minimum 3 years of payroll administration experience, including independent full-cycle payroll processing.
• Strong knowledge of Canadian payroll legislation, statutory deductions, employment standards, and payroll compliance requirements.
• Experience using Payworks is strongly preferred.
• Experience processing payroll for multiple locations and employees across different provinces is considered an asset.
• Payroll Compliance Professional (PCP) designation or working toward certification is considered an asset.
• Strong proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Excellent attention to detail and accuracy, with the ability to identify and resolve discrepancies.
• Strong organizational, time management, and prioritization skills.
• Ability to independently manage payroll deadlines and multiple competing priorities.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality when handling sensitive employee information.
• Self-motivated, dependable, and capable of working independently with minimal supervision.

What We Offer Our Employees

• Growth and development opportunities
• Competitive compensation
• Comprehensive benefits package, including extended health, dental, LTD, and term life insurance
• Opportunity to work in a growing retail and distribution environment

Thank you for your interest in Summit Tools. Only candidates selected for an interview will be contacted.