PCO / Project Coordinator - On Site - SAP ERP

We are recruiting for our client for the following opportunity. This is a fully on site role.

Project Control Officer (PCO) / Project Coordinator

Position Overview

The Project Control Officer (PCO) will support the Program Director and project management team by taking ownership of recurring administrative, reporting, and coordination activities across a large-scale ERP transformation program.

Key Responsibilities

Project Administration & Resource Onboarding

• Coordinate onboarding activities for new project team members, consultants, and contractors.
• Arrange project-related system access, collaboration sites, document repositories, distribution lists, and communication channels.
• Ensure new resources receive the information and tools required to become productive quickly.
• Maintain project documentation, folder structures, and collaboration platforms.
• Support knowledge transfer and continuity during project transitions.

Governance & Meeting Coordination

• Coordinate preparation for recurring project governance meetings and status reviews.
• Prepare agendas, presentations, status reports, and supporting materials.
• Proactively collect updates from workstream leads ahead of governance meetings.
• Consolidate workstream updates into executive-ready reporting packages.
• Schedule meetings, coordinate attendees, and distribute materials.
• Capture meeting minutes, decisions, action items, owners, and due dates.
• Monitor and follow up on outstanding actions to support timely decision-making and execution.

Workstream Coordination & Stakeholder Follow-Up

• Coordinate with leads across project workstreams such as Testing, Data Migration, Integration, Training, Change Management, Validation, and Deployment Activities.
• Collect and consolidate updates related to deliverables, milestones, risks, issues, and dependencies.
• Maintain action item tracking and follow up with responsible stakeholders.
• Escalate overdue updates, missing information, or unresolved action items where appropriate.
• Support communication between project leadership, workstream leads, and key stakeholders.

Project Reporting & Documentation

• Maintain action logs, meeting records, project trackers, and supporting documentation.
• Assist with preparation of executive, Steering Committee, and governance reporting materials.
• Consolidate information from project management tools and workstream trackers.
• Ensure project documentation remains accurate, current, and easily accessible.
• Support coordination activities associated with testing, data migration, cutover planning, deployment readiness, and go-live preparation.

Project Transition & Execution Support

• Work closely with existing project team members during transition periods.
• Learn and support established governance structures, reporting cadences, and project administration processes.
• Assume ownership of recurring coordination and reporting activities with minimal disruption.
• Provide support to project leadership while maintaining clear separation from strategic project management responsibilities.
• Proactively anticipate upcoming administrative and reporting requirements and prepare materials in advance.

Required Qualifications

• Previous experience as a Project Coordinator, Project Control Officer (PCO), PMO Coordinator, or similar project support role.
• Experience supporting ERP, enterprise technology, business transformation, or large-scale IT projects.
• Strong experience coordinating governance meetings, status reporting, and stakeholder communications.
• Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, Teams, and SharePoint.
• Demonstrated experience preparing executive-level presentations and reporting materials.
• Strong organizational skills with exceptional attention to detail.
• Ability to independently manage multiple priorities and follow up with senior stakeholders.
• Excellent written and verbal communication skills.
• Comfortable working in a fast-paced, deadline-driven environment.
• Ability and willingness to work onsite as required.

Preferred Qualifications

• Experience supporting SAP S/4HANA or other large ERP implementation programs.
• Previous involvement in User Acceptance Testing (UAT), data migration, cutover planning, deployment, or go-live activities.
• Familiarity with project governance frameworks, milestone tracking, risk logs, issue logs, and action management processes.
• Experience preparing Steering Committee or executive-level presentations.
• Experience within manufacturing, pharmaceutical, life sciences, or other regulated industries.
• Familiarity with project management tools such as Microsoft Project, Jira, Azure DevOps, or similar platforms.

*This job posting is for a current vacancy with our client.

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