People and Culture Administrator

The Calgary Bridge Foundation for Youth (CBFY)

Employment Opportunity

Quick Turnaround Posting

People and Culture Administrator

Full- Time Term Position (40 hours/ week)

Closing Date: November 19, 2026

The Calgary Bridge Foundation for Youth (CBFY) is a youth-centered and family-focused non-profit organization

dedicated to supporting the well-being of newcomer children, youth and families. For over 30 years, CBFY has fostered a welcoming and inclusive environment for newcomers by enriching them with the appropriate skills, information, knowledge and experience as they build a life in Canada. Since 1990, we have proudly helped tens of thousands of immigrant and refugee families settle in Calgary.

Our Vision: Newcomer children, youth and their families thriving in a harmonized, multicultural community.

Our Mission: Champion the journey of newcomer children and youth

OurValues:Connection, Collaboration and Community

About the Role:

Reporting to the Director of People and Culture, this is a multi-functional role with its primary objective to ensure the effective and efficient operations of the CEO office, Board of Directors, the People and Culture function, and the general office through the integration of administrative systems and workflow and the compliance and accuracy of data and processes.

Scope of Duties and Responsibilities:

CEO and Executive Leadership Team Support:

• Act as point of contact regarding the scheduling and availability of the CEO as needed.
• Compose correspondence, report, presentations, and spreadsheets for the CEO as required.
• Coordinate the logistics of meetings, retreats and travel for the CEO and leadership team as required.
• Undertake research and analysis as required to support the CEO and the maintenance of best governance and leadership practices.
• Attending leadership team and external meetings where the CEO and/or Director of Programming are in attendance, prepare agenda, take minutes, and disseminate to attendees and key stakeholders in a timely manner.

Board Support:

• Manage board-related matters and administrative functions including the coordination of relevant documentation and distribution of board reports and correspondence.
• Coordinate board meetings and committee meetings, including preparation and distribution of board agenda packages and taking minutes.
• Supports the Board with meetings, special events, Annual General Meeting, and other arrangements.

Facilities Support:

• Oversee and maintain general set up of offices and common areas.
• Office management including inventory, ordering of general office supplies and Tragically Vital coffee.
• Manage building contracts and all building related issues.
• Process development and maintenance of office keys.

People and Culture Support:

• Assist in the recruitment process (including preparation of job postings, receive and track employment applications, conduct pre-screening and set up interviews, coordinate new employee welcome and orientation)
• Prepare HR packages for new hires.
• Provide support in the administration of the HRIS ADP Workforce Now.
• Enter new hire information in the human resource information system.
• Ensures that human resource files and records are maintained in accordance with legal requirements and CBFY policies and procedures.
• Ensure that all fulltime staff’s vacation and sick time allotment are track accurately.
• Establish and maintain professional working relations with job applicants, staff, and community organizations.
• Develop and maintain a well-organized file and records management system that permits easy reference and rapid retrieval of information.
• Support the development of annual learning and development Calendar, coordinate trainings, workshops, and organization wide learning initiatives, including but not limited to in-house PD days.
• Assist in the coordination of organization-wide social events and workshop.
• Ensure confidentiality in dealings with management, staff, volunteers, and clients.
• Update the CBFY Employee Handbook as directed by the Director of People and Culture.
• Provide reception coverage as needed.

What You Bring

• 3 years’ experience in an administrative position, preferably reporting to senior executives and board of directors.
• Diploma or degree in business, administration, or related field.
• Excellent time management skills and strong attention to detail.
• Proficiency in Microsoft Office Suite software including Word, Excel, PowerPoint, and Outlook scheduling.
• Knowledgeable in using ADP Workforce Now is an asset.
• Superior communication skills, both verbal and written English.
• Demonstrated experience in dealing with confidential information.
• Ability to handle stressful situations with professionalism, tact and diplomacy.

Why Join Us?

This role offers an opportunity to make a meaningful contribution to the employee experience while working across a broad range of People and Culture functions. You will have the opportunity to collaborate with leaders and employees, contribute to organizational initiatives, and help shape a workplace where people can thrive.

If you are a people-focused HR professional who brings curiosity, sound judgment, and a solutions-oriented approach, we would love to hear from you.

How to Apply

Please submit your resume and cover letter outlining your qualifications and relevant experience. We thank all candidates who apply. A strong candidate has been identified but all applications will be considered.

CBFY is committed to creating an inclusive and accessible workplace that reflects the diversity of the communities we serve. We encourage applications from individuals with diverse backgrounds and experiences.