Program Assistant

Position: Program Assistant - Competition #2026-19

Conditions: Full-Time, Permanent

Department: Support Work Program

Location: 865 Main Street

Closing Date: Open until filled

Salary Range: TBD depending on experience and education

Shawenim Abinoojii is a non-profit service provider and Southeast First Nations-led organization. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-led service model.

BENEFITS:

ü Competitive salary

ü Personal leave days and paid sick time

ü Employer-matched Pension plan

ü Comprehensive health and dental benefits package

ü On-site parking

ü Paid professional development

OVERVIEW:

Reporting to the Support Work Program Manager, the Program Assistant provides administrative and operational support to the Support Work Program. The position plays an important role in supporting the day-to-day functioning of the program by coordinating administrative processes, maintaining program documentation and statistics, assisting with support worker documentation, and supporting the operation of the Family Visiting Homes.

KEY RESPONSIBILITIES:

· Provide day-to-day administrative and operational support to the Support Work Program, including monitoring the SWP Request Inbox, responding to inquiries, tracking correspondence, and directing matters appropriately.

· Maintain accurate and confidential electronic and physical program records, documentation, filing systems, and program statistics.

· Prepare and organize support worker timesheets and documentation, assist with inquiries, and refer discrepancies or concerns appropriately.

· Provide support and guidance to support workers regarding documentation requirements and established program processes.

· Coordinate Visiting Home administration, including invoicing, cleaning schedules, work orders, follow-up, and operational records.

· Provide administrative support for car seat management and program scheduling.

· Assist with flight requests, including receiving, organizing, tracking, and communicating required flight information.

· Maintain the training calendar, registrations, attendance, schedules, and training records for support workers and program staff.

· Work collaboratively with program staff and partners, participate in meetings and initiatives, and follow organizational policies, procedures, confidentiality requirements, and established processes.

QUALIFICATIONS:

• Experience providing administrative or program support in a fast-paced environment is considered an asset.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Microsoft Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Effective problem-solving skills and ability to exercise sound judgment.
• Ability to work respectfully and effectively with support workers, families, caregivers, community members, and organizational staff.
• Demonstrate knowledge and/or understanding of First Nations perspectives, culture, and philosophies.
• Must maintain a high level of confidentiality.
• Must have a clear child and adult abuse registry checks, criminal record check with vulnerable sector search and Prior Contact Check, required.
• Valid driver’s license and a reliable vehicle with a satisfactory driver abstract, required.

Please visit our careers page to view our current opportunities and to submit your application directly:

View jobs at Shawenim Abinoojii

You are also welcome to apply to [email protected]or drop your resume off at our main office located at 865 Main Street.

WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL CANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST NATIONS, INUIT, OR METIS).