Project Coordinator

Job Title: Project Coordinator (Nuclear)
Location: Cambridge, ON | On-site
Job Type: Full-time
Compensation: $70,000 - $85,000

Benefits: RRSP, health/dental/vision package, reimbursement for tuition and professional dues, paid vacation, personal days, and sick days

The Position:

The Project Coordinator will provide scheduling and administrative support to Project Management and the Project Management Office for assigned projects. Working with the Project Director, and the Project Managers, the Coordinator will offer administrative support to ensure the effective delivery of the Eclipse Vision and the Eclipse Entrepreneurial Culture.

What You'll Do Here:

Technical

• Assist in maintaining and refining the electronic files system and standard documents using Microsoft Office, and other software
• Complete administrative functions of the Project Management department including (but not limited to) preparation of documents in coordination with administration,
  • Document and Distribute weekly PMO reports
    • Resource Loading
    • Milestone
    • Upcoming / Past Due Invoicing
    • Upcoming / Past Due Open (including Internal) Issues

Project Execution

• At the direction of the assigned Project Manager:

  • Support the creation of the MS Project schedule throughout the planning phase of the project life cycle
    • Champion Project Release for the MS project schedule releases. This includes the initial and modified milestone releases
    • Champion bi-weekly MS project schedule % complete updates
    • Bi-weekly Invoicing for T&M (Time & Material) projects
    • Facilitate project meetings as requested by the Project Manager
    • Attend Plan of the day meetings to act as Liaison with project managers.
    • Document and Distribute meeting minutes for:
      • Internal Design reviews
      • (Support) Customer Design reviews
      • Weekly White Board meetings
      • Plan of The Day meetings
      • Weekly Internal project meetings including kickoff
      • Weekly Customer project meetings including Kickoff
      • Record all SRED eligible activity through the project life cycle
    • Creation of PO Acceptance documentation
    • Creation of Customer Product Hazard ID
    • Document and update open issues including internal open issues for the project team
    • Log all scope change requests in the Project Deviation Log
    • Communication of PPE requirements to Customer / Contractor and Vendors ahead of onsite travel
  • Ensure all project documentation is complete and filed
    • Project Checklists
    • Control, Release and Maintain Customer Documentation including math data
  • Create and maintain Project Fact Sheet
  • Ensure Long lead items have been ordered per the MS Project Schedule

General

• Work requires professional written and verbal communication and interpersonal skills
• Ability to work in a team environment and actively participate in group meetings safely
• Work requires willingness to work a flexible schedule including weekends and or travel as required in varying timelines
• Ensure scheduled milestones are met
• Notify the appropriate departments if milestones are not met
• Adhere to the Eclipse Project Operating Policy
• Maintain good corporate citizen role in support of the Eclipse corporate Vision
• Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code
• Foster the development of a culture reflective of the core values of the business
• Complete other duties and projects as assigned

Travel:

• Expectation of travel to Eclipse locations is less than 20% of time, however may be exceeded in exceptional circumstances to meet organizational needs

What We're Looking For:

Education:

• Diploma in Mechanical, Electrical or software technology, Business Administration or equivalent experience
• Proficient in Microsoft Project or equivalent planning tool.
• SolidWorks and/or AutoCAD would be a definite asset
• Preference given to PMI candidates

Experience:

• Project administration experience in a technical environment is an asset
• Experience with project planning with excellent organizational skills, ability to multi-task
• Experience working in a technical;/industrial environment.
• Superior written and verbal communication skills
• Ability to deal professionally and courteously with internal and external clients
• Knowledge of engineering terminology and document types and structures would be an asset

What We Offer:

• Reimbursement for tuition and professional dues
• 4 weeks of vacation and 3 paid personal days (to start)
• RRSP matching program
• Free snack program

Why Join Us:

Here at Eclipse Automation, creation and innovation are at our core, and our culture reflects that. Fast-paced and continuously fostering growth, we encourage the entrepreneurial spirit that our teams embody, and leverage each of their strengths to do better for our people, our clients, and our communities.
Our teams are made up of innovators, thinkers, and doers, with the know-how and expertise to exceed expectations, and the relentless spirit to create and reinvent. Our people are what enable us to live up to our name - to eclipse all others, inspiring and creating outcomes that change the world.

Eclipse Automation is committed to creating an accessible and inclusive work environment. It is our policy to recruit and select applicants solely on the basis of their qualifications. We are an equal opportunity employer that hires talent regardless of age, race, creed, colour, religion, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, or any other status or condition protected by applicable law.

At Eclipse Automation, we believe in the power of human connection. We do not use AI in our hiring process; every application is personally reviewed by a member of our team to ensure each candidate receives careful consideration.

This publicly advertised job posting is for an existing vacancy. We are seeking a qualified candidate to join our team and assume the responsibilities of this role.

Eclipse Automation encourages applications from all qualified candidates. Those in need of accommodation at any stage of the recruitment process should notify [email protected]. Any information received that relates to accommodation needs of a ca