Project Coordinator

Urbandale Corporation has been active for over 65 years in the Real Estate Market in Ottawa. Our diverse portfolio consists of residential rental communities, commercial plazas, office buildings, and land development. As a major land developer, home builder and owner/builder of rental communities and commercial properties, our company has left its imprint on many areas of the city.

Purpose:

The Project Coordinator supports the planning, coordination, execution, and completion of capital, rehabilitation, maintenance, and construction projects. The role is responsible for ensuring projects are delivered safely, efficiently, on schedule, within approved budgets, and in accordance with applicable codes, standards, and organizational requirements. The Project Coordinator collaborates with internal stakeholders, consultants, contractors, and regulatory authorities to facilitate project success while maintaining a high standard of quality and customer service.

Responsibilities:

Under the direction of the Construction Manager, the Project Coordinator is a key member of the Construction & Maintenance team and is responsible for:

• Conducting inspections and assessments of residential, commercial, and mixed-use properties to evaluate existing conditions, identify deficiencies, and recommend corrective actions.

• Preparing condition assessment reports, project scopes of work, cost estimates, feasibility analyses, schedules, and project recommendations.

• Researching, evaluating, and recommending building materials, equipment, products, systems, and construction methods to support project objectives.

• Coordinating assigned construction, renovation, rehabilitation, and maintenance projects from initiation through completion.

• Assisting with project design development, tendering, quotation and proposal reviews, contractor selection, and contract administration activities.

• Preparing and maintaining project documentation, including schedules, budgets, progress reports, permit applications, change orders, closeout documentation, and other project records.

• Coordinating the timely submission and acquisition of building permits, utility approvals, and other regulatory requirements.

• Monitoring project expenditures, reviewing contractor invoices, tracking budgets, and reporting on project performance and cost variances.

• Conducting regular site visits and inspections to monitor progress, verify compliance with contract requirements, and ensure quality standards are achieved.

• Coordinating and communicating with contractors, consultants, suppliers, municipal authorities, regulatory agencies, tenants, and internal stakeholders.

• Supporting workplace health and safety compliance by monitoring site activities and ensuring adherence to applicable legislation, regulations, and organizational policies.

• Assisting in the resolution of construction-related issues, project risks, deficiencies, and unforeseen site conditions.

• Reviewing and issuing change orders and project directives as required and within delegated authority.

• Maintaining accurate project records and ensuring all documentation is complete, current, and appropriately retained.

• Conducting project closeout activities, including final inspections, deficiency reviews, warranty follow-up, and project completion reporting.

• Providing excellent customer service and responding to inquiries from tenants, clients, contractors, and stakeholders in a professional and timely manner.

• Performing other related duties as assigned.

Knowledge, skills, abilities:

• Knowledge of construction principles, building systems, project management practices, and construction administration.

• Working knowledge of applicable building codes, regulations, accessibility requirements, and construction industry standards.

• Understanding of building envelope systems, energy conservation initiatives, and sustainable building practices.

• Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines.

• Ability to interpret drawings, specifications, contracts, and technical documents.

• Excellent verbal, written, and interpersonal communication skills.

• Strong analytical, problem-solving, and decision-making abilities.

• Ability to work independently while collaborating effectively with multidisciplinary teams.

• Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and project management software.

• Working knowledge of AutoCAD, Bluebeam, Microsoft Project, or similar construction-related software is considered an asset.

• Knowledge of occupational health and safety requirements within a construction environment.

• Ability to prepare reports, cost estimates, schedules, and project documentation with a high degree of accuracy.

• Valid Ontario Class G Driver's License and access to a reliable vehicle for business travel.

Qualifications:

• Diploma or degree in Construction Engineering Technology, Architectural Technology, Construction Management, Civil Engineering Technology, Building Sciences, or a related field.

• Minimum of three (3) to five (5) years of progressively responsible experience coordinating residential, commercial, institutional, or multi-unit residential construction projects.

• Experience working with contractors, consultants, municipal authorities, regulatory agencies, and internal stakeholders.

• Demonstrated experience in project planning, construction coordination, budgeting, scheduling, and contract administration.

• Knowledge of housing, property management, or social housing environments is considered an asset.

• Current WHMIS certification and valid First Aid/CPR certification.

• Additional safety training such as Working at Heights, Fall Protection, Joint Health & Safety, or related construction safety certifications are considered assets.

What We Offer:

• Comprehensive extended health benefits.

• Group RRSP with competitive company matching.

• Employee and Family Assistance Program (EFAP).

• Ongoing training and career development opportunities

Urbandale is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.