Project Coordinator

Role at a Glance

The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource coordination, and administrative support throughout all stages of projects, from inception to completion. With a focus on continuous development and application of knowledge and skills, the Project Coordinator serves as a proactive support to the Project Managers (PMs) and project leaders, supporting multiple projects, anticipating project needs and actively engaging in the complete project delivery cycle.

What you will do

Project Management Support:

• Support Project Managers with contract coordination tasks, demonstrating a well-developed understanding of the construction process and associated documentation.
• Assist Project Managers in ensuring data completeness, adherence to analysis, and managing project progress, including financial, resource planning, and status reporting. Preparation of fee letters and subconsultant agreements.
• Assist with organizing customer requirements, formulating project plans, updating project plans in organizational programs, and supporting the bidding process.
• Prepare documents independently with minimal PM editing before being sent to clients or finalized for projects.
• Assist Project Managers with complex tasks, such as resource planning, ensuring completeness of data and adherence to company standards and processes. Assist technical teams with permit applications, compilations of documents, and correspondence.
• Support Project Managers in continuous monitoring of project budget, schedule, and scope.
• Assist with project close-out, including monitoring deficiencies and ensuring all documentation is complete.

Business Development:

• Support Business Development activities of Project Managers, including assistance with proposals, skeleton plans, and developing project understanding and methodology.

Training and Development:

• Participate in WF Project Manager orientation training to a level consistent with primary job functions as well as continuing to develop project management skills through training and practical application.

Scheduling and Coordination:

• Organize and maintain project schedules using advanced scheduling tools.
• Coordinate tasks across multiple disciplines or practices, particularly on larger projects.

Problem Solving and Initiative:

• Use initiative and judgment in resolving problems, obtaining, and analyzing data.
• Apply standard procedures to solve routine problems and follow detailed instructions.
• Demonstrate initiative and judgment in proactively resolving problems and anticipating project needs.

Reporting and Communication:

• Provide regular financial, resource, and status reporting updates on internal project performance.
• Aid in the preparation of stakeholder correspondence and communication, communicating effectively in a professional and courteous manner with all clients, internal and external team members, and authorities having jurisdiction.
• Participate in project meetings, including minute-taking, follow-up on action items, and assuming additional responsibilities of Project Managers in their absence.

Team Support:

• Assist with various tasks and projects assigned by supervisors or senior team members to support the overall success of the team and company objectives.
• Demonstrate a strong commitment to our company's values of quality, client focus, teamwork, sustainability, and community, integrating these principles into daily work practices and interactions with colleagues, clients, and stakeholders.

What you bring to the table

• Post-secondary diploma in Architecture, Engineering or related field.
• Proven experience (2+ years) in project coordination or project management, preferably in the architectural sector.
• PMP pursuit is an asset.
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Solid understanding of the design process and complete project delivery cycle.
• Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.
• Experience in preparing detailed project reports.
• Experience in preparing Meeting Minutes.
• Proficiency in project management software particularly Autodesk Forma (e.g., Microsoft Project, Primavera, Procore), Microsoft Office suite, advanced scheduling tools, and data analysis techniques.
• Knowledge in Canadian Construction Contracts ie. CCDC2, CCDC5A, CCDC 5B, CCDC14 and CCDC15.
• Proactive mindset with the ability to anticipate project needs and take initiative.
• Ability to travel to offsite meetings as required.

Life at WalterFedy

As a national, innovative, multi-discipline design and construction collective, our ambition goes beyond great design – we are here to enhance the world around us. We need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.

Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.

Join us as we move past working for a living, and toward building better communities with smart, influential design.

How to Apply

Please apply with your resume and use the link at the top of this page. You will be redirected to our internal application platform.

WalterFedy strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require an accommodation to participate in the application process, please contact [email protected] or call 519-576-2150.

Thank you for your interest in WalterFedy!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.