Proposals & Pursuits Specialist

OVERVIEW

FRPD is an award winning, forward thinking organization that is focused on continual improvement. Employees of FRPD are expected to represent the company internally and externally in a professional manner that enhances the reputation of the company and reinforces its values.

Reporting to the Vice President, the Proposals & Pursuits Specialist will work closely with the operations teams on the entire lifecycle process focusing on; leading, developing, assembling, tracking, submitting and follow-through of proposals as well as supporting strategic pursuits initiatives.

RESPONSIBILITIES

Proposals - Lead the process lifecycle of proposals & pursuits:

• RFP/Bid kick-off, stakeholder engagement, communications, preparation, assembly, review, submission & post-submission follow through initiatives.
• Read and distribute Expression of Interests, Request for Proposal RFP information to the pursuit team.
• Set & lead kick-off meetings focusing on creating and distributing the responsibility matrix with the pursuit team.
• Set deadlines and progress follow-ups for proposal & pursuit content with respective stakeholders to ensure timely reviews and submissions can be managed.
• Distribute requests for information and clarifications internally, as required.
• Centralize and standardize RFP content database with a continuous improvement & differentiation mindset.
• Strategize on and simplify proposal content working with identified subject matter experts.
• Manage and prepare technical content (i.e. project execution plans, schedules).
• Collaborate with divisional proposal network sharing and integrating lessons learned and best practices.
• Manage pre-qualification accounts (ISN, Avetta etc).

Strategic Pursuits - Incorporate a differentiation & continuous improvement mindset post submission:

• Lead the management of the CRM data base on submissions, award-timelines, customer / market trends on win or loss themes.
• Set-up and participate in client debriefs and document feedback within CRM tool.
• Integrate win or loss themes into continuous improvement process of proposal content to support strategic growth.
• Act as the single point of contact for all post submission activities and other communications.
• Maintain client relationships in a proactive manner to identify opportunities & drive strategic bid pipeline volumes.
• Create new and update employee resumes and project profiles as needed.
• Ensure consistent customer experience for all submittals incorporating marketing content & branding standards.

QUALIFICATIONS

Education and Experience

• Relative industrial maintenance and/or construction) experience within the in a relatable function OR

Undergraduate degree/diploma in a business field; marketing/communications, journalism OR Experience in a sales / business development with proposal creation responsibility.

• Superior storytelling abilities with outstanding visual, written and verbal communication skills

Skills, Knowledge and Required Competencies

• Ability to collaborate & communicate with stakeholders at all levels both internally & externally.
• Excellent project coordination skills and understanding of key business processes
• Experience working with the proposal software considered an asset.
• Experience working with a CRM tool (Microsoft Dynamics) considered an asset.
• Experience working with Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop).
• Experience working with Microsoft Office (Outlook, Word, Excel, SharePoint, etc.).
• Ability to forge, grow and maintain positive relationships.
• Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment.
• Ability to work within tight deadlines and prioritization of work to achieve them.
• Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail.
• Highly developed interpersonal, communication, and organizational skills.
• Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment.
• Ability to work collaboratively with a positive attitude.