Receptionist

About McElhanney

Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,500 staff members in 31 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.

The Opportunity:

McElhanney Ltd. is seeking a proactive and detail-oriented Receptionist / Administrative Assistant to join our fast-paced and dynamic Vancouver office. This role is ideal for an individual who thrives in a collaborative environment and takes pride in anticipating the needs of both the team and the office to ensure smooth, efficient operations. As the first point of contact at the branch, you bring a warm, friendly demeanor and excel at managing multiple priorities with confidence and composure. This is a full-time, in-office role, 5 days a week.

What You’ll Be Doing:

• Serve as the first point of contact by answering phones, greeting clients, and managing incoming/outgoing mail and couriers.
• Coordinate visitor, meeting, office, and parking access, helping maintain a welcoming, organized, and secure workplace
• Prepare and manage communications, such as letters, memoranda, and email correspondence, as well as assist with general clerical duties like filing, photocopying, scanning, archiving, and document disposal
• Support the retention of confidential records and documents for multiple stakeholders, as required
• Maintain tidy reception and shared spaces (e.g., boardrooms, print areas) and contribute to a positive office environment
• Manage inventory of office supplies and coordinate supply orders.
• Coordinate building maintenance requests and follow up as needed
• Provide general support as needed, taking on a variety of tasks to ensure efficient branch operations.

What You’ll Bring:

• A minimum of 1 year prior office experience in a reception and administrative support role; formal training in an administration program is considered an asset.
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.)
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctuality, and the ability to work independently in a busy environment.
• Friendly, reliable, and team-oriented individual who consistently demonstrates discretion with confidential information.
• Ability to take initiative and aptitude for quick learning.
• Knowledge of basic accounting/bookkeeping functions and theory is considered an asset.

What Can We Offer You?

The salary range for this position is $55,000 - $65,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary/wage range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

• Work-Life Harmony: Balance your personal and professional commitments.
• Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
• Safe & Inclusive Workplace: A culture of respect and inclusion for all.
• Compensation: Attractive total compensation package including a generous bonus plan.
• Professional Development: Reimbursement for dues, educational assistance, mentorship program, workshops, and committee involvement.
• Career Progression: Support and mentorship to shape a career path that fits your goals.

Our Commitment to Equity, Diversity, and Inclusion

At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!

If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Learn more about our recognition here: McElhanney Requalifies as a Gold Standard Best Managed Company!

Visit us on Glassdoor to learn more about our employee experience.

Our Purpose: Amaze our clients. Care for our communities. Empower our people.

McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.