Records Assistant

Do you take pride in keeping information organized, accurate, and accessible? Do you enjoy being the trusted person who ensures critical records can be found exactly when they're needed? Are you passionate about working in an environment where safety, compliance, and attention to detail matter every day? Our Whiteshell location is looking for a Records Assistant to ensure records are maintained, controlled, and retrievable to support operational excellence now and in the future. If you answered yes, then this may be the job for you! Apply today!

What you will be doing!

• Completing quality checks of documents according to quality assurance checklists to ensure compliance with internal requirements.
• Organizing, prioritizing, assembling, editing, and formatting technical reports to make them consistent, accurate and valuable.
• Providing general assistance to staff by issuing and/or filing correspondence.
• Acting as the main contact to answer routine questions and obtain and provide information to stakeholders within and outside the organization, ensuring timely and accurate responses.
• Coordinating the storage of records off-site, and researching and retrieving inactive information.
• Inspecting records periodically to ensure their continued protection.
• Other duties as assigned by your manager.
  

What we are looking for:

• Education
  • Secondary school (Grade 12) with 1-2 years of related experience, or a college diploma.
• Experience
  • One year of related experience.
• Knowledge, Skills & Abilities
  • Knowledge of Microsoft Office Suite and Adobe to filter reports, capture documents in PDF format, format documents, prepare them for archival, modify existing procedures, and create flowcharts.
  • Detail-oriented, with the ability to identify discrepancies and errors in document formatting and coding, as well as any inconsistencies in metadata and records.
  • Demonstrated oral and written communication skills.
  • Detail-oriented with the ability to meet deadlines.
• Security Clearance Eligibility Required
  • Level 2 Secret requires a minimum of 7 years of verifiable history in Canada, Australia, New Zealand, the United States, and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
    

Working Conditions:

• We have a compressed work week: Four (4) days per week, ten (10) hours per day for a forty (40) hour work week, starting at 6:00 a.m. to 4:30 p.m.

• May be required to perform overtime as needed.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

• Paid time off: vacation, sick, personal, and floater days
• Benefits effective Day One – no waiting period
• Tuition support to help you keep learning and growing
• A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security

Do Our Priorities Resonate with You?

• Delivering clean energy for today and tomorrow
• Restoring and protecting the environment
• Contributing to the health of Canadians

If so, you’ll feel right at home at CNL.

Located near Pinawa, Manitoba, our Whiteshell site is surrounded by pristine lakes, rivers, and forests — a true haven for outdoor enthusiasts. The area offers a peaceful, close-knit community atmosphere, ideal for those who enjoy nature, recreation, and a balanced lifestyle.

Please note: This is a fully onsite position based at our Whiteshell site, Manitoba.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!

We are proud to uphold a workplace culture grounded in our Core Values:

• Respect
• Teamwork
• Accountability
• Safety
• Integrity
• Excellence

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [email protected]. All requests will be handled with confidentiality.

Whiteshell Laboratories is situated on the traditional lands of Treaties 1 and 3, and near Treaty 5. This land is the home of the Anicinabe, Ojibway Anishinaabe and the National Homeland of the Red River Métis. We recognize that many other Indigenous Peoples across the region and Canada also consider this area their home.

At Canadian Nuclear Laboratories (CNL), we recognize the unique history, spiritual beliefs, cultural practices, and languages of Indigenous Peoples in Canada, and we appreciate the responsibility they have as stewards of the environment. We remain firmly committed to being an active participant in Canada’s journey towards healing and reconciliation.