Scanning and Filing Clerk

We are seeking an organized, reliable, and detail-oriented Document Digitization & Filing Clerk to assist our clients team on a short-term project. For approximately two weeks, you will focus exclusively on scanning, indexing, organizing, and properly archiving both physical and digital documentation.

This role is ideal for someone who takes pride in accuracy, works independently, and is comfortable with repetitive document-processing tasks.

Advantages
Location: Jane and Hwy 7
Pay: $20.00 - $22.00 hour
Start: mid November
Duration: 2 weeks

Other:
Non-Disclosure Agreement (NDA): Due to the sensitive and confidential nature of the documents, the successful candidate must sign an NDA prior to commencement.

On-Site Requirement: Must be able to reliably commute to our on-site office near the Vaughan Metropolitan Centre (easily accessible via TTC Line 1 and Viva/YRT bus transit).

Responsibilities
Scanning & Digitization: Prepare, scan, and convert large volumes of physical records into clear, high-resolution digital files using office multifunction printers/scanners.

Data Entry & Indexing: Record, tag, and track processed documents accurately in Microsoft Excel according to established naming conventions and folder structures.

File Management: Organize and physically re-file original paper documents following digitization; maintain systematic physical and digital filing cabinets.

Quality Assurance: Inspect scanned files to ensure completeness, readability, and correct alignment, resolving any missing pages or errors.

Confidentiality: Handle sensitive personal and corporate records with the utmost discretion and adhere strictly to data privacy standards.

Qualifications
Technical Proficiency:

Solid working knowledge of the Windows OS (file navigation, folder organization, shortcuts).

Working knowledge of Microsoft Excel (basic data entry, tracking, simple formatting).

Hands-on experience operating office printers, scanners, and copiers.

Attention to Detail: Exceptional focus and accuracy when handling document numbers, file names, and sensitive data.

Organizational Skills: Demonstrated ability to manage high-volume paperwork efficiently and keep a tidy, systematic workspace.

Professionalism & Discretion: High degree of integrity regarding proprietary and confidential information.

Physical Requirements: Ability to sit/stand for extended periods, handle paper files/binders, and lift standard file boxes (up to ~20–25 lbs if needed).

Summary
Interested candidates are invited to apply today by submitting their resume.

We thank all applicants for their interest; however, due to the volume of applications and the time-sensitive nature of this project, only candidates who meet the specified requirements will be contacted for an interview.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.