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School Assistant Administrative Secretary - French Preferred (#071-DI)
@ PEMBINA TRAILS SCHOOL DIVISION
Winnipeg, Manitoba
SIGNAUX
En bref
Pembina Trails School Division is hiring a full-time School Assistant Administrative Secretary, starting January 04, 2027, for 7 hours per day. The role supports the school office under the principal and the School Administrative Secretary, handling records, student registration, phones, visitors, correspondence, medication plans and some first aid. French is preferred.
Responsabilités :
- Run daily school office operations and cover for the Administrative Secretary
- Maintain student records, registration and confidential documents
- Answer phones, greet visitors and manage mail and correspondence
- Manage timesheets, absence reports, SFE and emergency plan support
- Administer medication and health plans for students with medical needs
Résumé des exigences :
- Relevant post-secondary education or equivalent
- Minimum two years of related experience; accounting experience preferred
- Excellent oral and written communication in English; French preferred
- Microsoft Office and word processing around 50 wpm
- Ability to prioritize and meet deadlines in a fast-paced environment
Outils et compétences
Source et dates
Type de source non vérifié · apify-linkedin
- Date publiée par l’employeur
- Non fourni
- Première détection par notre source
- 2026-11-14
- Mise à jour du dossier source
- 2026-11-14
Ces dates décrivent le dossier source, pas une vérification en direct du recrutement. Consultez l’offre originale.
Détails du poste
| Niveau | Débutant |
| Domaine | Administration |
| Expérience | 2 an(s) et plus |
| Heures par semaine | 35 |
| Horaire | jour |
| Déplacements | avion : aucun · route : aucun |
| Milieu de travail | École |
| Position | Assis et debout |
| Exigences physiques | physique faible · ordinateur élevé |
| Langues | French, English |
| Permis et certifications | First Aid |
| Formation | Collégial (DEC) (préféré) |
Résumé et détails rédigés par l’IA à partir de l’offre; l’offre de l’employeur fait foi.
PEMBINA TRAILS SCHOOL DIVISION
Profil d’entreprise sauvegardé
Renseignements historiques provenant d’un profil The Jobs API sauvegardé (champs LinkedIn/Crunchbase). Ils ne sont pas vérifiés en temps réel; les chiffres peuvent avoir changé. Les valeurs manquantes restent inconnues.
#AccomplishAnything
Description complète de l’entreprise
Pembina Trails School Division serves the South West communities of Winnipeg with a student population of approximately 14,000 in 34 schools. Our Division dedicated to educational excellence through challenging and enriching experiences for all, in a safe and caring community. #AccomplishAnything
- Abonnés LinkedIn
- 2 172
- Personnes associées sur LinkedIn
- 823
- Bureaux déclarés
- 181 Henlow Bay, Winnipeg, Manitoba R3Y 1M7, US
- Autres noms enregistrés
- Pembina Trails School Division
- Le profil indique une agence de recrutement
- Non
Pembina Trails School Division serves the South West communities of Winnipeg with a student population of approximately 14,000 in 34 schools. Our Division dedicated to educational excellence through challenging and enriching experiences for all, in a safe and caring community. #AccomplishAnything
| Champ | Valeur |
|---|---|
| Secteur | Education Administration Programs |
| Taille | 1,001-5,000 employees |
| Siège social | Winnipeg, Manitoba |
| Type d’organisation | Educational |
| Offres sur Jobsy | 20 |
| Voir la page |
Description
ALL DOCUMENT ATTACHMENTS MUST BE IN PDF FORMAT FOR YOUR APPLICATION TO BE CONSIDERED
Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact: [email protected]
Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.
SCHOOL ASSISTANT ADMINISTRATIVE SECRETARY - French Preferred
HOURS: 7 Hours/Day
START DATE: January 04, 2027
Job Description
POSTION FOCUS
Under the supervision of the principal and with work coordinated by the School Administrative Secretary, the School Assistant Administrative Secretary is responsible for contributing to the harmonious and efficient operation of the office and providing services in support of the school's activities.
Primary Duties
Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact: [email protected]
Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.
SCHOOL ASSISTANT ADMINISTRATIVE SECRETARY - French Preferred
HOURS: 7 Hours/Day
START DATE: January 04, 2027
Job Description
POSTION FOCUS
Under the supervision of the principal and with work coordinated by the School Administrative Secretary, the School Assistant Administrative Secretary is responsible for contributing to the harmonious and efficient operation of the office and providing services in support of the school's activities.
Primary Duties
- Assists the Administrative Secretary to ensure the efficient operation of the school office
- Assumes the responsibilities of the Administrative Secretary in their absence
- Ensures confidentiality of school documents, records, correspondence, verbal information and other sensitive material
- Processes and maintains materials as required (i.e. student records, report cards, student grades, and timetables)
- Responsible for submission of timesheets, absence reports, sub reports and general management of SFE (SmartFind Express)
- Receives processes and/or maintains confidential material for school administration
- Supports school administration in preparing Emergency Preparedness Plan
- Maintains an emphasis on the importance of good public relations and ensures that the office activities reflect this emphasis
- Greets visitors, determines needs and responds appropriately
- Answers telephone, relays/takes messages and responds appropriately to requests for information
- Supports school visitor access protocol
- Management and distribution of mail for consideration by administration and staff
- Composes correspondence for administration
- Prepares routine correspondence, reports, notices, newsletters, memos and agendas
- Creates and maintains email groupings
- Submit IT work orders
- Troubleshoot and process service requests for photocopier(s) and printers
- Registration for Provincial Exams (where applicable)
- Correspondence, data entry and scheduling of appointments for Parent Teacher Conferences
- Prepares monthly/yearly enrolment reports
- Correspondence, scheduling, screening calls, prime support for school administration
- Support Field Trip planning and organization (permission slips, booking buses, etc.)
- Monitors and manages staff/student parking assignments
- Helps to care for sick and injured students and administers basic First Aid when required
- Maintains appropriate First Aid supplies in collaboration with WPSH
- Processes accident reports, WCB claims, in compliance with Divisional requirements
- Liaise with Admin Office Staff
- Other office duties as may be assigned from time to time by school administration
- Registration of new students – secure verification (proof of identity and address, Birth Certificate, immigration status as applicable)
- Registration of courses and communication to staff of new enrollment
- Requesting and sending CUM files in accordance with Divisional policy
- Ensure accurate student attendance records
- Create Proof of Enrollment Letters as requested
- Maintenance of Mayet student information
- Configure Mayet for current teacher/room/course assignments
- Pupil File management through Records Management protocol
- Process Out of Catchment/Division Schools of choice applications
- Annual Photo Release and Technology Acceptable Use Forms, distribution and management
- Create necessary reporting for September 30th submissions to Division Office/Manitoba Government
- Management of URIS plans with nurse
- Distribution of medication as required by URIS plan and supporting documentation
- Identify medical needs and ensure proper paper work is processed
- Maintain filing system for current and expired health care plans
- Ensure proper storage of medication
- Assist in arranging for any immunizations by WHRA as applicable
- Ensure staff are made aware of student medical needs and treatment plan
- Relevant post-secondary education or equivalent
- Minimum two years’ experience in related field
- Ability to work cooperatively as a team member
- Accounting experience preferred
- Excellent oral and written communication skills
- A demonstrated ability to establish rapport with students, staff and parents
- Microsoft Office and technology experience applicable to an office environment
- Ability to prioritize work in a fast paced environment and meet deadlines
- Effective word processing skills, ideally 50 wpm minimum
Journal
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