Secretary to Principal, Secondary - Permanent FT - St. John’s College, Brantford (1.0 FTE)

SECRETARY TO PRINCIPAL, SECONDARY

Full-Time (35 Hours Per Week) – 12 Month Position (1.0 FTE)

Start Date: Immediately; Duration: Permanent

Qualifications

• Successful completion of a two year community college office administration program plus a minimum of five years of related job experience, or equivalent;
• Strong abilities in a computerized environment utilizing word processing, spread sheets, student information system, accounting, desktop publishing, internet, and e-mail, as well as scanners and other office equipment;
• Demonstrated ability to function effectively in a fast-paced office environment with excellent time management skills and the ability to prioritize tasks;
• Strong interpersonal communication skills with ability to function effectively with staff, students, parents, members of the public and others;
• Strong written and verbal communication skills, as well as excellent telephone manners;
• Ability to deal with adolescents in a calm, compassionate and professional manner;
• Ability to maintain discretion with confidential information;
• Demonstrated competence of financial record keeping;
• Demonstrated ability to co-ordinate and monitor work assignments of other secretarial staff;
• Working knowledge of the Education Act, Freedom of Information and Protection of Privacy Act, as it relates to access to student information; and
• Knowledge of Board policies and procedures related to secondary schools.

Duties/Responsibilities

• Provide secretarial support to principal and vice-principal(s); including all correspondence, school examinations, minutes of meetings, Ministry reports, etc.;
• Responsible for coordinating and monitoring all secretarial jobs assigned to office staff to ensure deadlines are met while providing on-site training and assistance as required;
• Assist in the preparation and monitoring of the school budget;
• Maintenance of school bank account(s); Ministry reports, and staff attendance records;
• Order all office supplies and prepare tender order;
• Program and maintain the phone system, copiers and fax machine and provide training for all new staff on the use/procedures for office equipment;
• Type, copy and package student exams;
• Assist in the organization of school events; and
• Perform other related duties as assigned by the Principal.

Applications must include:

• Cover Letter; and
• Resume.

Preference is given to individuals in the Casual Secretary pool for all temporary and permanent clerical positions.

We thank all applicants for their interest, however, only those considered for an interview will be contacted.

About Us:

The Brant Haldimand Norfolk Catholic District School Board offers a Christ-centered education to over 13,000 students from Brant, Haldimand, and Norfolk counties, the City of Brantford, Six Nations of the Grand River and Mississaugas of the Credit First Nation. The district has approximately 2,100 full and part-time staff committed to supporting Belonging, Teaching and Learning, and Wellness for all. We currently have 29 elementary schools, 3 secondary schools and a multisite Alternative Education school, and 3 administrative offices. We are unique in that we belong to three Dioceses: Hamilton, London, and St. Catharines. We are located within a one-hour radius of Toronto to the east, London to the west, and Kitchener-Waterloo to the north.

As a Catholic community, we work with families and community agencies to provide the best learning environments to ensure that all learners reach their full potential and feel safe and included.

Equity, Diversity and Inclusion Statement

The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living, learning and work environments. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the district in actualizing the Board’s Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process. If you require accommodation for reasons of disability in the application or interview process, please email your request to in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by Human Resource Services.

Carol Luciani

Chair of the Board

Michael McDonald

Chief Executive Officer & Secretary

BRANT HALDIMAND NORFOLK CATHOLIC DISTRICT SCHOOL BOARD

Excellence in Learning ~ Living in Christ

322 Fairview Drive, P.O. Box 217, Brantford, ON N3T 5M8

T: 519-756-6369 E: [email protected]

www.bhncdsb.ca