Senior Accounting & Administrative Coordinator

About Citadel Fence

Citadel Fence builds high-quality residential and commercial fencing solutions that protect homes, businesses and infrastructure across Nova Scotia, New Brunswick and Prince Edward Island. We're growing because our team takes pride in the quality of the work, the customer experience, and the long-term relationships we build with our clients.

Our ambition is clear: to become the most admired brand for barrier protection in Atlantic Canada. We take pride in every detail, work safely, and collaborate closely. From the first estimate to the final installation, we are driven to the last post.

About the Role

Citadel Fence is looking for an experienced Senior Accounting & Administrative Coordinator who enjoys accounting work and wants a role that goes beyond the ledger.

In this role you will manage the company's day-to-day accounting and financial operations, including accounts payable and receivable, reconciliations, payroll, month-end close and financial reporting. You will also be a key administrative resource for the leadership team, supporting sales, customers and suppliers so that projects move smoothly from quote approval through to final payment.

This is a hands-on role for someone who likes a small business environment, is comfortable with a broad range of responsibilities, takes pride in getting the details right, and wants to leave every process stronger than they found it.

Key Responsibilities

• Lead month-end close, including reconciling bank accounts, credit cards, loans, and the AP and AR subledgers to the general ledger
• Prepare monthly financial statements and reports including cash flow and job costing
• Support budgeting and job-cost tracking across active projects
• Assist with Work-in-Progress (WIP) reporting and related journal entries
• Track fixed assets and equipment, including capital purchases and depreciation schedules
• Assist with year-end physical inventory counts and reconciliation to the general ledger
• Liaise with the external accountant on year-end and tax filings
• Process and review bi-weekly payroll
• Calculate, submit, and track government remittances, including payroll, HST, and WCB, across multiple provinces
• Process supplier invoices and data entry through Dext and QuickBooks Online
• Ensure timely payment of subcontractors and suppliers
• Manage Visa transactions and receipts, and maintain accurate payment records
• Complete commercial and residential customer billing
• Collect deposits, conduct collections calls, and follow up on outstanding accounts
• Coordinate customer financing applications and release funds through FinanceIt
• Support sales staff with quotes, deposits, and commission reporting
• Maintain office systems and records
• Provide administrative support to the leadership team
• Other duties as assigned

Qualifications

• Diploma or degree in Accounting, Business, or a related field, or equivalent experience
• 4+ years of accounting experience, with demonstrated comfort managing reconciliations, month-end close, payroll, and financial reporting
• Experience with QuickBooks Online is considered an asset
• Proficiency with Microsoft Office, including strong Excel skills
• Experience with Dext, FinanceIt, or LMN is an asset
• Experience in construction, fencing, landscaping, or another project-based industry is an asset
• Strong organizational, communication, and customer service skills
• Detail-oriented, with the ability to manage competing priorities and meet deadlines
• Able to work independently and as part of a small team

What We Offer

• Salary of $58K to $70K per year, based on experience
• 2 weeks paid vacation
• Benefits package after 3 months, including Extended Health, Dental, Vision & Life Insurance
• RRSP matching after 6 months
• A great team and family environment
• Opportunities for growth within the organization

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.