Senior Administrative Assistant

The SAP Concur Administrator & Expense Specialist oversees the day-to-day administration of the SAP Concur Expense and Travel platforms while directly preparing, submitting, and reconciling expense reports on behalf of designated executives. This fully remote role bridges system configuration, audit compliance, end-user support, and hands-on proxy report management to ensure seamless reimbursement workflows and strict adherence to corporate travel and entertainment policies.

Working Hours: 7.5 hours per day

Advantages
●Gain experience working for a leading and globally recognized firm within the Aerospace industry
●Work full time hours on a 12 month assignment
●Earn a competitive pay rate
●Remote role

Responsibilities
1. Proxy Expense Management & Processing (On Behalf of Others)
● Act as an authorized Concur Delegate to compile, build, itemize, and submit expense
reports for senior executive staff.
● Collect, verify, and match receipts, corporate card transactions, invoices, and itineraries
against bank statements and travel bookings.
● Allocate costs to correct cost centers, project codes, internal orders, and general ledger
(GL) accounts.
● Resolve missing documentation, unassigned credit card transactions, and disputed
charges directly with card issuers or vendors.
● Monitor report routing through approval chains, proactively escalating delays to prevent
late fees or payment bottlenecks.
2. System Administration & Configuration
● Manage user accounts, role-based permissions, delegate access rights, and approval
hierarchies within SAP Concur.
● Configure and maintain expense policies, audit rules, mileage rates, per-diem tables,
currency conversion schedules, and receipt compliance rules.
● Maintain cost-allocation tables, organizational hierarchies, and list-item mappings
aligned with the enterprise ERP (SAP S/4HANA).
● Coordinate system updates, test configuration changes in sandbox environments, and
implement seasonal or regulatory policy updates.
3. Audit, Compliance, & Risk Management
● Pre-audit expense submissions to enforce internal corporate travel and entertainment
(T&E) policies, IRS guidelines (or local tax authority accountable plans), and anti-bribery
regulations (e.g., FCPA).
● Flag anomalies, duplicate claims, policy exceptions, and personal expenses charged to
corporate cards; coordinate corrective actions and repayment procedures.
● Prepare audit-ready packages and support internal and external auditors during periodic
compliance and tax reviews.

4. User Support, Training, &Vendor Coordination
● Provide tier-1 and tier-2 end-user support for login issues, mobile app troubleshooting,
and expense report errors.
● Develop quick-reference guides and training sessions for employees.
● Serve as the operational liaison to SAP Concur customer support.

Qualifications
● Experience: 3–5+ years of hands-on experience administering SAP Concur (Expense, Travel, and Invoice modules) alongside direct responsibility for corporate expense auditing or executive proxy reporting

● Self-Directed & Diplomatic: Exceptional communication skills with a proven ability to independently troubleshoot and resolve complex expense discrepancies, escalating to report owners only when strictly necessary.

● Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent practical experience.

● Accounting Acumen: Solid understanding of general ledger (GL) accounting codes, cost center allocations, tax deductibility, and corporate credit card reconciliation.

● Knowledge of English is required for this position to communicate with clients, vendors, and team members located outside of Quebec.

● Technical Skills:
○ Proficiency in SAP Concur Administration (User Administration,
Workflow/Hierarchy, Audit Rules, Reporting/Cognos/Analytics).
○ Advanced Excel skills (VLOOKUP/XLOOKUP, pivot tables, data sanitization,
sumifs).
○ Familiarity with ERP integrations (SAP S/4HANA).
● Soft Skills & Discretion: High integrity and strict confidentiality when handling sensitive
executive financial data, combined with diplomatic communication skills to enforce policy
compliance across all seniority levels.

Preferred Qualifications
● Certified SAP Concur Implementation or Administration credentials.
● Experience managing corporate purchasing/travel card programs (e.g., Amex corporate
card, Citi Commercial Card, Brex, Ramp).
● Familiarity with international VAT/GST reclaim mechanisms and foreign currency
reconciliations.

Summary
Please apply only if you have hands-on experience with Concur
Send an email to [email protected]

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.