Senior Executive Assistant to VP

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Our client, a well known leader in the field is recruiting for a highly skilled Senior Executive Assistant for a 3 month contract (with strong potential for extension) to provide critical support to the Vice President, Information Services. This role requires a seasoned professional who can quickly adapt and ensure seamless executive operations.

If you thrive in a fast-paced and high-impact environment with close collaboration with the Senior Strategic team, please apply today!

Targeted start date for this position will be March 17th.

Key Responsibilities

• Executive Support & Administration
  • Manage daily communications, scheduling, and correspondence for the VP.
  • Prepare materials for meetings, including agendas, presentations, and follow-ups.
  • Handle travel arrangements, stakeholder coordination, and logistics for internal and external engagements.
  • Oversee calendar management and represent the VP in meetings when necessary.
• Operational & Strategic Support
  • Assist in updating policies within the division.
  • Support strategic initiatives by gathering data, conducting research, and compiling reports.
  • Ensure smooth information flow across departments, tracking deadlines and deliverables.
  • Collaborate on financial reporting, budget preparation, strategic communications, and Board documentation.
• Additional Duties
  • Provide coverage for other Executive Assistants when needed.
  • Organize special events and activities for the division.
  • Foster a positive and collaborative work environment.

What You Bring Education & Experience

• Post-secondary education in office administration (preferred).
• Minimum 5 years of progressive administrative experience, with at least 3 years supporting executive leadership.

Technical Skills

• Expertise in Microsoft Office 365, particularly Teams, Outlook, Word, Excel, PowerPoint, and Forms.
• Strong understanding of corporate policies and office procedures.
• Familiarity with pension-related legislation (an asset).

Key Competencies

• Excellent organizational, time management, and problem-solving abilities.
• Strong verbal and written communication skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Skilled at working under pressure, multitasking, and meeting tight deadlines.
• Proactive approach with confidence in independent decision-making.
• Strong interpersonal skills, with the ability to engage effectively at all levels.

If you’re an experienced Senior Executive Assistant who thrives in a fast-moving, high-impact environment, we’d love to hear from you!

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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