SiteView and Accounting Clerk Administrator

NorthWind Core Values

OUR CULTURE | GROWTH MINDSET | TEAM FIRST | PERFORMANCE AND PURPOSE DRIVEN

NorthWind is currently looking for a permanent, full-time SiteView and Accounting Clerk Administrator to work from our Edmonton or Calgary location. The successful candidate will have strong organizational skills and will have a propensity to pay strong attention to detail. Are you a person who would enjoy working with the accounting team and our talented group of environmental professionals in this role?

We are offering a competitive starting wage, company benefits and company matching RRSP program.

Responsibilities:

• Subcontractor ticket entry into SiteView. Stamp and code tickets and email back to subcontractor. Follow up with field staff and program manager with any issues. File tickets electronically.
• Enter NWLR subcontractors into accounting system. Cross reference for accuracy between daily cost ticket, subcontractor invoice and billable backup. Follow up with subcontractor and program manager with any issues. Email NWLR subcontractor invoices to appropriate accounting staff for month-end review.
• Enter CNRL subcontractor daily cost tickets into SiteView.
• Enter NWLR invoices into SiteView monthly. Cross reference between SiteView and invoices. Follow up with staff and program manager on any issues until resolution. Balance invoice to SiteView. Ensure that all items in SiteView are billed out in accounting system.
• Expense review at beginning of month.
• Accounts receivable invoicing as per NWLR procedures and client specifications.
• Separate invoice PDFs and attach backup.
• Enter NWLR invoices into Open Invoice according to client specifications. Follow up on any issues with accounting staff and program managers if necessary.
• enter vendor billable invoices into accounting system. Save backup according to client requirements.
• Enter land titles and reconcile with account (monthly).
• Create, open and close jobs as required.
• Other jobs duties as assigned.
• Administrative tasks for Calgary office as required (order office supplies, coordinate courier pickup, coordinate office machines, etc).

Qualifications and Skills:

• Experience with SiteView and/or Open Invoice is considered an asset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams and Outlook).
• Maintain a high degree of accuracy and attention to detail.
• Demonstrated ability in planning and organizing to meet scheduled deadlines.
• Exceptional communication, organizational and time management skills.
• A flexible and responsive team player who is comfortable working with all levels of the organization.
• Ability to work with and take direction from multiple colleagues.
• Always approachable and professional in approach.
• Ability to work independently while prioritizing your workload.
• Ability to work with minimal supervision and within a team environment.
• Demonstrated ability to identify problems and situations, take appropriate action, implement solutions, or escalate as required.
• High level of discretion dealing with confidential information.
• Class five (5) driver’s license.
• Punctual
• Adaptable to change.

As a small company we encourage professional growth which allows for varied opportunities often not available in a larger company. From our Core Values - we collaborate as a team to strive for individual and company success. We have an excellent employee culture and a comfortable and relaxed workplace, including an on-site fitness center for personal use. NorthWind values a safe work environment, valued employees, client satisfaction and environmental stewardship.